15 years helping New Zealand businesses
choose better software

What Is Resource Guru?

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Try it free for 30 days!

Who Uses Resource Guru?

Any team working on projects where time and resources are limited. Resource Guru helps agencies, consultants, IT teams, construction, and more to balance competing priorities and deliver work on time.

Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.

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Reviews of Resource Guru

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.7
Features
4.4
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
69%
4
28%
3
3%
1
0%
Myroslav
Myroslav
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Simple and very easy to use resource scheduling\tracking app.

5.0 4 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Nyaradzo
Project Manger in South Africa
Environmental Services, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

project manager

5.0 9 months ago

Comments: Am happy with it user friendly just some small changes then it will be supper good for us

Pros:

Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing.

Cons:

Not able to add sub tasksnot able to close a task when done or track if its been done

Muhammad Farooq Ijaz
Team Lead Security Infrastructure in Qatar
Computer & Network Security, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Good Product for Resource Management

5.0 2 months ago

Comments: Very good. Using it for daily routing for resource management.

Pros:

1. Easy to Use 2. User Friendly 3. Intuitive design

Cons:

Lacking outlook integration which doesn't display the meeting scheduled to other members in the team

Verified Reviewer
Verified LinkedIn User
Retail, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1.0 5 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Deven
Owner in US
Construction, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Great team management solution

5.0 2 months ago

Comments: Very positive. The product is great, but its my personality to always give feedback (solicited or not) and they always accept it graciously. Their reps are awesome and give prompt, helpful responses.

Pros:

Beauty of the UI and ease of adding projects and bookings and moving them around.

Cons:

There are lots of notification options which is great, but last I checked, there was know what was deleted if someone accidentally deletes a booking. Our solution is to restrict who can make edits.