Docsvault

Docsvault

by Easy Data Access

Who Uses This Software?

Docsvault is suitable for any organization looking out for a solution to Centralize, Organize and Secure paper & electronic files. Turn your file-cluttered office into a paperless powerhouse.

Average Ratings

13 reviews
  • Overall 4.8/5
  • Ease of Use 4.5/5
  • Customer Service 4.9/5
  • Features 4.8/5
  • Value for Money 4.8/5

Product Details

  • Free Version No
  • Free Trial Yes
  • Deployment Cloud, SaaS, Web
    Installed - Windows
    Mobile - iOS Native
    Mobile - Android Native
  • Training Live Online
    Webinars
    Documentation
  • Support Business Hours

Vendor Details

  • Easy Data Access
  • https://www.docsvault.com
  • Founded 2003

About Docsvault

A complete Document Management Software that allows you to Capture, Centralize, Manage, and Secure all your paper documents, electronic files and emails.

Docsvault Features

  • Collaboration Tools
  • Compliance Tracking
  • Document Archiving
  • Document Assembly
  • Document Indexing
  • Document Retention
  • Electronic Signature
  • File Recovery
  • File Type Conversion
  • Offline Access
  • Optical Character Recognition
  • Version Control
  • Access Controls/Permissions
  • Approval Process Control
  • Archiving & Retention
  • Audit Trail
  • Commenting / Notes
  • Document Check-in / Check-out
  • For Engineering Documents
  • Revision History
  • Version Comparison
  • Version Rollback

Docsvault Most Helpful Reviews

Excellent DMS with a huge amount of features. Great customer service.

Reviewed on 6/02/2018
David K.
Systems Analyst
Chemicals, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source 
5/5
Overall
4/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: Vastly improved our document management and storage capabilities. Workflows have automated many of our processes.

Pros: We have been able to manage and automate so many of our processes using DocsVault. There are so many tools and features that we discover new things every week that streamline or eliminate parts of our current paper-based processes. Very powerful software that gives our end-users instant access to the files they need and perform the work they need to do on them.

Cons: With all the features comes complexity. It can have a bit of a learning curve both for the admin and the end user. The interface can feel a little cluttered at times because there is so much information available. But with each new version I'm seen improvements and a real attempt to streamline the experience and increase usability.

Medical billing company with over 7 years experience using the product

Reviewed on 8/12/2017
David F.
VP
Medical Practice, 13-50 Employees
Used the Software for: 2+ years
Reviewer Source 
5/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: Cost savings, time savings, decreased frustration, increased efficiency.
The product handles everything I need it to do and there are still functions that I can grow in to. I can't even say the price is a con since it is very competitive with all the other products at which I looked. I think it was even less expensive. We're a small-medium size company. This was definitely an expense. At one point I just had to drop the filing cabinets and bankers boxes, the whole paper chase, and go electronic. When you look at costs of supplies, storage space recovered and sprinkle in the time spent looking for paper documents an electronic solution makes sense. I would say the only additional cost to consider is that of a scanner. Either get a desktop one for each user or get a decent one for the office. Don't go paperless without a GOOD scanner, and don't depend on a multi-function copier. They can't handle documents of different sizes well.

Pros: DocsVault (DV) is the perfect package. I am the type to research all available options. I settled on DV 7 years ago and it was definitely a good decision. The product is both simply intuitive while at the same time very customizable. Whether it is from specific user defined fields to the whole process that a document needs to take from start to finish DV can handle it. I started with the Small Business edition and that suited our needs for a few years. I moved up to the Enterprise edition about 2 years ago because I needed custom reporting. The upgrade was easy. I have also moved the whole install between computers with no issue. Install in general is simple. Install the SERVER portion on any computer, it does not need to be an actual Windows Server; then install the CLIENT program on the other computers that will access DV. PLEASE NOTE: I'm not a paid spokesperson, just a satisfied customer. It's not only the functionality of the product, it is also the support that I have received over the years. There is a genuine "want" to assist with the product. They are good people and this is a great product. If you're looking for a document management program DocsVault is a great choice.

Docsvault Small Business is easy to use, solidly reliable and extremely versatile.

Reviewed on 20/11/2017
Sandy M.
Physician
Used the Software for: 2+ years
Reviewer Source 
5/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money

Pros: I have been using DocsVault in two or three different versions as the product has evolved for many many years. From the beginning, I have been using DocsVault for the management of documents related to my medical practice and the personal, financial, legal affairs of my family. It is proven invaluable as a multipurpose tool to manage important documents. It is easy to use, reliable, and secure. It will handle documents in any format, and easily allows the user to import and export documents from DocsVault, manage email documents, and send emails with attachments with these directly from the application. Additionally, on I think the two occasions in the last probably 10 years that I have been using this program that I have required technical support, an agent has signed on remotely and fix my problem quickly and efficiently. I am most impressed with DocsVault tech-support.

Cons: The newest version of the scan module is a little more difficult to use that the previous one. It would also be useful to create zipped files from with in the program.

Docsvault

Reviewed on 6/11/2019
Kathleen W.
Support
Consumer Goods, 10,001+ Employees
Used the Software for: 1+ year
Reviewer Source 
5/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
Customer Support
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: I like the program very easy to use

Pros: The pros to this software are that it's pretty simple to use

Cons: The cons to the software are that it takes to much time for program to open

Disappointed

Reviewed on 30/12/2016
Sean C.
president
Construction, 2-10 Employees
Used the Software for: 1+ year
Reviewer Source 
3/5
Overall
2/5
Ease of Use
3/5
Features & Functionality
4/5
Customer Support
3/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: It's a pretty big decision as to which program to go with and I'm afraid I made the wrong one with these guys. They say all the right things going into it but I wouldn't recommend this to anyone. At least once a day, the program freezes up on you and you must shut it down and reopen it. Very annoying because it never happens at a good time. If you put a document in a file, there is no way of knowing there is a document in the file unless you open it up. We have thousands of files with tens of thousands of sub files. Instead of opening up a file and knowing exactly where to look, you have to look everywhere because you don't know where it is until you find it. a lot of quirks. not ready for the big leagues.

Pros: paperless

Cons: no automatic indication that there is a document in any file or sub-file.

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