---
description: Learn more about ApprovalMax price, benefits, and disadvantages for businesses in New Zealand. Read verified software reviews and find tools that fit your business needs.
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title: ApprovalMax Pricing, Reviews & Features - Capterra New Zealand 2026
---

Breadcrumb: [Home](/) > [Actuarial Software](/directory/31360/accounting-practice-management/software) > [ApprovalMax](/software/176713/approvalmax)

# ApprovalMax

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> ApprovalMax puts finance teams in control of every transaction, from the first approval request to the final payment.
> 
> Verdict: Rated **4.7/5** by 29 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses ApprovalMax?

Finance teams and accounting firms worldwide, from small businesses establishing first controls in place to CFOs managing complex, multi-entity approval chains.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.7/5** | 29 Reviews |
| Ease of Use | 4.7/5 | Based on overall reviews |
| Customer Support | 4.5/5 | Based on overall reviews |
| Value for Money | 4.6/5 | Based on overall reviews |
| Features | 4.6/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: ApprovalMax

## Commercial Context

- **Starting Price**: $69.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Differs per integration (Xero, QuickBooks Online, and NetSuite).
Different plans available (Standard, Advanced, Premium).
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: English
- **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more

## Features

- Access Controls/Permissions
- Accounts Payable
- Accounts Receivable
- Approval Process Control
- Approval Workflow
- Audit Management
- Audit Trail
- Billing & Invoicing
- Business Process Automation
- Client Management
- Collaboration Tools
- Compliance Management
- Compliance Tracking
- Customisable Invoices
- Data Extraction
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Duplicate Payment Alert
- Expense Tracking
- Financial Management
- Financial Reporting
- Invoice Processing
- Onboarding
- Process/Workflow Automation
- Project Management
- Purchase Order Management
- Purchase Order Reconciliation
- Quotes/Estimates
- Real-Time Data
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Risk Management
- Role-Based Permissions
- Search/Filter
- Supplier Management
- Task Management
- Third-Party Integrations
- Vendor Management
- Version Control
- Workflow Configuration
- Workflow Management

## Integrations (6 total)

- Airwallex
- Dext
- NetSuite
- QuickBooks Online
- Slack
- Xero

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat

## Category

- [Actuarial Software](https://www.capterra.co.nz/directory/31360/accounting-practice-management/software)

## Related Categories

- [Actuarial Software](https://www.capterra.co.nz/directory/31360/accounting-practice-management/software)
- [Accounting Software](https://www.capterra.co.nz/directory/1/accounting/software)
- [OCR Software](https://www.capterra.co.nz/directory/31459/ocr/software)
- [Procurement Software](https://www.capterra.co.nz/directory/7/procurement/software)
- [Procure to Pay Software](https://www.capterra.co.nz/directory/32895/procure-to-pay/software)

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## Reviews

### "A must for any company with bill and expense approval needs" — 5.0/5

> **Helina** | *28 November 2024* | Accounting | Recommendation rating: 10.0/10
> 
> **Pros**: Seamless approval process for teams. The app can handle very complex approval rules, and even coverage when people go on vacation. They are actively developing, so we're seeing lots of new features all the time. They recently added receipt capture (get your bills and receipts into the app with ease and OCR that does the data entry for you\!), and budget checking which helps approvers to confirm the expense to the overall budget without needing to jump into manual spreadsheets or accounting software. Notifications and the app make it easy to get approvals quickly and chase down outstanding approvals avoiding month end delays.
> 
> **Cons**: Until recently, we missed having the receipt capture feature. That has been solved.
> 
> We have been using the app with clients, and it has improved payment turnaround for employee expense reimbursements and vendor payments, and reduced our team's time in chasing for approvals for bills.

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### "Great Product to use" — 5.0/5

> **Cassandra** | *22 September 2024* | Accounting | Recommendation rating: 10.0/10
> 
> **Pros**: Ability to set approval matrixes to allow different organisational levels of approval.  Also the ability to verify supplier banking details before they could be used.
> 
> **Cons**: No real dislikes - would be handy to be able to make supplier payments directly from the platform, but not a deal breaker
> 
> Great overall experience - simple interface and intuitive.  Has flexibility for various client structures and operations, from more simple to complex

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### "Solid approval workflow tool that integrates seamlessly with Xero" — 4.0/5

> **Verified Reviewer** | *27 March 2026* | Information Technology & Services | Recommendation rating: 8.0/10
> 
> **Pros**: ApprovalMax is quick and straightforward to set up, with minimal configuration needed to get going and simple to use. The Xero integration works flawlessly, bills flow through without any manual workarounds. It saves significant time by replacing email-based approval chains with automated workflows, and the audit trail is thorough, logging every approval with timestamps and approver details, which makes compliance reporting much easier.
> 
> **Cons**: Some workflow configurations could be more flexible, as there are occasional limitations when trying to customise approval rules for more complex scenarios. Minor UX improvements would also help, particularly for first-time approvers who are less tech-savvy.
> 
> We use ApprovalMax for accounts payable and bill approvals, and it's made a genuine difference to how our finance team operates. What used to involve chasing people over email is now a structured, trackable process. It integrates seamlessly with Xero right out of the box, and the setup was much simpler than we expected. Overall, it's a reliable tool that does exactly what it promises.

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### "Stay away there's better vendors out there." — 1.0/5

> **Dmitri** | *24 October 2024* | Transportation/Trucking/Railroad | Recommendation rating: 0.0/10
> 
> **Pros**: none really, approvals are not easily customizable, you cannot setup logic to look for double billing unless its same invoice number, too simple for what the charge
> 
> **Cons**: After cancelling account they kept charging subscription, be careful to make sure you're not getting scammed like we did.

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### "Great software for approval and providing an audit trail." — 5.0/5

> **Emma** | *1 February 2026* | Nonprofit Organisation Management | Recommendation rating: 9.0/10
> 
> **Pros**: ApprovalMax offers great value for money as a one-stop approval software which integrates with Dext and Xero. It is easy to use, you can set up customised work-flows easily, and customise them per user. ApprovalMax allows supplier management through approval work-flows. It means more then one approver can review a supplier or purchase invoice. Customer support are available via a chat function which gives advice quickly. You can log in using other via credentials, giving quick secure access.
> 
> **Cons**: The part I like least about ApprovalMax is how you remove a user. It requires off-boarding and you need to scroll across to find it. It is not obvious, but can be done easily once you know where to find it. Some users have struggled setting up the 2-step authentication, but the admin user has been able to sort this without too much hassle.
> 
> My overall experience with ApprovalMax is very positive, we have used the software for many years and our external auditors often praise the audit trail of bills being approved with the evidence automatically attached to a bill in Xero. This gives a clear time stamp and user name in Xero, with no added effort.

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## Links

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