17 years helping New Zealand businesses
choose better software

About Kanban Tool

Kanban Tool is a project management service for easy workflow visualisation and optimisation, allowing real-time team collaboration.

Learn more about Kanban Tool

Pros:

Like a lot of people, I’ve been working from home more often, sometimes going into the office once or twice a week.

Cons:

No shortcomings yet for my use but will update if I uncover any.

Kanban Tool ratings

Average score

Ease of Use
4.8
Customer Service
4.7
Features
4.6
Value for Money
4.7

Likelihood to recommend

9.3/10

Kanban Tool has an overall rating of 4.8 out 5 stars based on 165 user reviews on Capterra.

Have you used Kanban Tool before?

Share your experiences with other software buyers.

Filter reviews (165)

Ezéchiel
Ezéchiel
Agent in Benin
Verified LinkedIn User
Construction, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Avis kanban tool

4.0 last year

Comments: It is very useful software for any company and collective work. With the tables that the application has, I manage several tasks and projects at the same time. These graphs allow me to realize and monitor the performance of my colleagues.

Pros:

It is very useful software for any company and collective work. With the tables that the application has, I manage several tasks and projects at the same time. These graphs allow me to realize and monitor the performance of my colleagues.

Cons:

I haven't found any disadvantages for this software. I've been using it for almost a year without any problem.

Angela
Owner in US
Luxury Goods & Jewelry, Self Employed
Used the Software for: 1-5 months
Reviewer Source

I am very happy with this product

5.0 7 months ago

Comments: The customer service has been exceptional! I really appreciate that. I am excited to utilize the product more fully as I grow

Pros:

The customizability is my favorite part. Especially all the background design choices. I picked a colorful picture of succulents and made all my task colors match the plants. I enjoy looking at the board and that's nice since I look at it all day

Cons:

I would love to be able sort by my chosen criteria and have it always sort by that but they chose to go with the traditional way a Kanban board works. I can respect that. I can still sort them by my preferred criteria so I don't mind

Merline
(past) Tech Strategy and Planning, Agile Leader in US
Information Technology & Services, Self Employed
Used the Software for: 1-5 months
Reviewer Source

Early days of managing my personal "me do" backlog while I take a career break

4.0 3 years ago

Pros:

For my current use, it had basic features available for free. The application was seamlessly accessible via browser and the mobile app. Must-have features worked with no issue at all.

Cons:

For now, nothing comes to mind as I've been using the free version. I hope to access additional features in the coming weeks so that I have a better 'story' to tell about my completed stories and I can share my board with my partner.

Verified Reviewer
Verified LinkedIn User
Information Technology & Services, 2–10 Employees
Used the Software for: Free Trial
Reviewer Source

Kanban Tool

5.0 5 months ago

Comments: I've found the Kanban Tool effective for organizing our business and also my personal processes. It allows team to work on multiple boards with proper access protections. The single sign-on ensures easy authentication and login. Full control over columns, card types, and templates makes each board uniquely suited to its needs. The optional Power-Ups add useful capabilities with complete control for each board.

Pros:

Using a Kanban Tool board greatly increases our project execution productivity and streamlines our team. This visual, easy-to-use tool is effective for managing projects and tasks, and users adapt quickly. However, having used other tools, I'm not particularly impressed with this one despite its affordability. We are still testing the product and will consider if we will use it in future.

Cons:

At the moment, I can't identify any cons.

Rosa
Estudiante in Peru
E-Learning, Self Employed
Used the Software for: 1-5 months
Reviewer Source

the best tool for organization

5.0 5 months ago

Comments: This year I was looking for a tool to organize all my courses, and I found this one. I really love this tool because it's very useful. I noticed that I improved considerably in organization, and I believe I can say that I obtained better grades by putting absolutely everything I had to do on it. It's a great tool for students.

Pros:

I love the simplicity of the platform. It's very useful if you don't want to spend time figuring out how to use every tool. I really appreciate it, and I also find the aesthetics very comfortable. I organize my university courses with it, and it's very useful to put all my tasks with dates so I don't forget them.

Cons:

There aren't many tools to change the color of the tables and the background.

Andy
Project Manager in US
Construction, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Kanban for Construction

5.0 7 months ago

Comments: Excellent use for a visual aid to assist with knowing where each job is at in the process.

Pros:

The Kanban Board helps us to visualize all of our upcoming construction projects and helps give us a snapshot on what job it is, where it is, what notes we have on the job, what the anticipated start date is, etc. This has been a very valuable tool!

Cons:

Nothing so far, I enjoy how easy it is to use and to train others.

Donnie
Applications Supervisor in US
Hospital & Health Care, 1,001–5,000 Employees
Used the Software for: Free Trial
Reviewer Source

Alternatives Considered:

Kanban tool improved onboarding!

5.0 4 months ago

Comments: Kanban tool has made our onboarding experience much better.

Pros:

Multiple swim lanes Customizable fields Feature rich Importing and exporting cards/data with drag and drop ease Customer service quick responses

Cons:

Dates required to be yyyy-mm-dd format only

Zaid
NetSuite Delivery Manager in Egypt
Computer Software, Self Employed
Used the Software for: Free Trial
Reviewer Source

Best Kanban Tool

5.0 9 months ago

Pros:

This is such a fantastic tool! Things are going really great so far. I use it for my work as a Delivery Manager to organize ERP Support cases. This is so far the best Kanban software that I have ever used.

Cons:

The best thing about it is the simplicity, powerful embedded features, and time logging capabilities.

Carl
CISO in US
Information Technology & Services, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Kanban Review for TCG

5.0 8 months ago

Comments: My overall experience is wonderful as I use it every day. I just like the way the tool looks as well. I use it on a tab in my work software.

Pros:

I have the free version and that within itself is great. Right now, we only have two people and this version come with 2 people.

Cons:

The product is doing what we need it to do for two people, therefore, there is nothing for me not to like.

Daniel
Researcher in Brazil
Research, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and efficient

4.0 5 months ago

Pros:

Kanban Tool offers everything a kanban should have, in a simple and intuitive interface

Cons:

The customization options are a little difficult to find

Sandra
CEO in Portugal
Insurance, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Very simple to use and intuitive

5.0 last year

Comments: It's great to follow up on all tasks and to remind you to take action about them.

Pros:

It is a very useful tool for us to use daily

Cons:

I didn't find on the website the differences between each plan. I wasn't able to find that information.

Cushla
Roster Coordinator in New Zealand
Hospital & Health Care, 5,001–10,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Customise to Suit

4.0 last year

Comments: We now have visibility and tracking on the process. KPIs are measurable. Steps and responsibilities are clear.

Pros:

Kanban Tool has the flexibility to suit an incredibly wide range of uses. Can be used to track teamwork, process task management, or project developments, as best suits the user's needs.

Cons:

The formatting and loading of initial information for our use, was straightforward but time consuming. It's now maintainable as part of the workflow.

Gabe
Attorney in US
Legal Services, 1,001–5,000 Employees
Used the Software for: Free Trial
Reviewer Source

Helpful Tool for Task Management!

5.0 last year

Pros:

I love the drag and drop feature - helps a ton with work flow management and feeling a sense of accomplishment.

Cons:

I wish that the tool automatically archived tasks that were complete.

Bill Laurel
Bill Laurel
Programmer in France
Verified LinkedIn User
Computer Software, 201–500 Employees
Used the Software for: 1+ year
Reviewer Source

Kanban Tool Review

4.0 2 years ago

Comments: Overall, Kanban tool is an incredibly useful tool for managing projects and I find it a great help in my work.

Pros:

Kanban Tool is an incredibly useful tool for project management. I particularly liked its ability to visualize tasks and the progress of a project. The visual cards on the board make it easy to see which tasks have been completed, who is working on a task and what tasks are coming up in the future. I also like the ability to create custom boards and prioritize tasks. It makes it easy to clearly see the progress of a project and what needs to be done to complete it. The notifications also keep me up to date with the progress of a project which is really helpful. I also find the collaboration features easy to use and they help to keep everyone on the same page

Cons:

Honestly, I haven’t found anything I have disliked about Kanban Tool.

Verified Reviewer
Verified LinkedIn User
Pharmaceuticals, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Great tool for task management and project workflow

4.0 2 years ago

Pros:

I like that my tasks can be tracked at every stage of the project there are features to add files or attachments within each card

Cons:

Should be able to send email when a card is assigned in kanban

Verified Reviewer
Verified LinkedIn User
Financial Services, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Kanban helps everyone build a more dynamic workflow.

4.0 2 years ago

Comments: Love it

Pros:

The organization and ability to track Jira tickets and issues. To see where every project is at in real time with documentation.

Cons:

Easy to integrate once our engineers got used to it. As we scaled, it was a challenge to move from Slack and email (old habits die hard) but this board helped us as we grew. And we grew exponentially in the past 2 years.

Linn
Linn
Knowledge Transfer Officer in Switzerland
Verified LinkedIn User
Research, 5,001–10,000 Employees
Used the Software for: 1-5 months
Reviewer Source

Great tool to help me keep track of the progress of my projects

5.0 2 years ago

Pros:

It makes keeping track of progress super easy, and the visuals are simple, no overcluttered design.

Cons:

I cant think of anything, everything has been working fine

Luis
Security Architect in Mexico
Computer & Network Security, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

Pure Kanban

5.0 4 years ago

Comments: We were using other systems to track our projects, we tried several and our associates didn't identify themselves with any of them, we try it all, time managers, other online tools, none worked until we found out Kanban Tool, since the beginning we fell in love with the tool, they are tracking their work better than ever before, now they don't feel pressured or intimidated by the tools is easy simple take them seconds to track their work and overall we are happy campers.

Pros:

The clean and intuitive user interface, it's really easy to feed and get information from the system, the personalization is great to, having your own domain, simplifies integration with internal systems, for us security is very important because we manage sensitive projects for our customers and Kanban Tool complies with our requirements like SSO, 2FA and user roles. The customization features are great too, you can start working with the system out of the box and once you are immerse in the daily activities you can customize the system to fit your needs it has lots of options at your disposal.

Cons:

I think small business should have high quality options to start, it would be great that the free version had at least a 4 users for free, but well I understand is a business too

João
Developer in Brazil
Program Development, Self Employed
Used the Software for: 1-5 months
Reviewer Source

An overral, great tool so far

4.0 2 years ago

Comments: As a solo developer, handy dandy tool so far

Pros:

Easy to use, rich features on free tier and great support

Cons:

At least on mobile version, old fashion and confusing to use

Prem
Prem
Software Engineer in Canada
Verified LinkedIn User
Computer Software, 11–50 Employees
Used the Software for: 1-5 months
Reviewer Source

Alternatives Considered:

The best tool for project management and task management.

5.0 3 years ago

Comments: This is the best tool I can find for the task I wanted to achieve in my organization. We don't really use this as Project Management, rather we use it as Todo List for employees and the Kanban Board makes provides swimlanes which we assign to employees and they can add their tasks and prioritize them. This tool has been a great help to our daily task management.

Pros:

- Clean and minimal UI - Card types - Kanban Board and its live updates

Cons:

- No option to white label - No option to add email notification if a task is added for me

Stefan
CEO in Switzerland
Information Technology & Services, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Easy to start, use and at least one very important USP

5.0 3 years ago

Pros:

You can start really easy and grow while using. The Setup is made very fast and the Powerups helps to not overload your Board. But the most useful feature which I didn't find anywhere else so far is, that you can show the ToDo-List of every card in the Board from the Beginning (always on). You don't need to expand it every time you want to look whats to do. Great feature! Hint: Check the PowerUps in Settings!

Cons:

You have to take care how much Cards you pin to the board becaus it can get look overloaded fast. The missing of "EPIC" leads to use Swimlines as Epic (which works surprisingly good), but makes the board big in some cases. In General, Dependencys between the Cards can be created and Cards can be linked, but there is no visible Dependency on the Board itself (f.e. cards in cards ore somethind like that). On the other side, this is a good opportunity to not over-administrate your work ;-)

Verified Reviewer
Verified LinkedIn User
Transportation/Trucking/Railroad, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source
Source: GetApp

Managing daily work

5.0 3 years ago

Pros:

The ability to color-code an put into customized swimlanes, gives a great overview of tasks and deadlines. The ability to take notes in tasks provides the option to have both an agile management tool and a document handling system in one place.

Cons:

I have not found any shortcomings in my use of Kanban tool, I have reached out to the support team, as I felt I was missing a feature, and they were quick to respond and guide me to the needed solution

Ran
Ran
Software Engineer in Israel
Verified LinkedIn User
Insurance, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Great tool to disseminate and monitor team tasks

5.0 6 years ago

Comments: great tool overall.

Pros:

Kanban is used by many departments for tasks. We are able to track and disseminate tasks to team members and know were additional resources are needed. Very intuitive UI interface.

Cons:

unable to sort tickets visually, search tool can be improved much more to do quick and more in depth search.

Shore Labs Response

6 years ago

We highly recommend sorting cards by any chosen criteria, by right-clicking an empty space between cards in any column.

Casmin
Casmin
Public Relations Specialist in US
Verified LinkedIn User
Telecommunications, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

Great tool for productivity.

5.0 7 years ago

Comments: Improved efficiency and team output.

Pros:

It's a great tool to improve team productivity. Whether you're in software development, sales, or marketing, it's awesome. You can easily view everyone's tasks on one board and then assign new ones, rate tasks based on difficulty and time needed, set deadlines, and more.

Cons:

It is the best tool for project tracking and staying on task and productive. The only little complaint I have is that unless you log in, you can't easily see all the changes that have been made.

Verified Reviewer
Verified LinkedIn User
, 51–200 Employees
Used the Software for: 1-5 months
Reviewer Source

I used this with a small startup in the Philippines and it worked well.

4.0 6 years ago

Comments: An easy visual for a team that spoke two different languages. There were also members of the sales team that had very minimal experience with project management requirements, documentation, and technology as a whole. The visual ease of this tool created less stress and everyone knew what expectations were required yesterday, today, and tomorrow. What held them up, what actions they had that held others in limbo, and of course the ability to celebrate in unison when the team accomplished a goal.

Pros:

Language and cultural differences didn't slow down the learning of the team. The visual ease of the tool is phenomenal. Recording important files, checklists, due dates, and handoffs became very smooth.

Cons:

There were older execs on the board that still preferred to see a Gantt chart for the integration of different services. This flies against what Kanban was meant to do. There was no easy way to export a report and create a Gantt chart for others. External reporting as a whole is not easy.