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About Asana

Asana organizes and manages work across teams at scale.

Learn more about Asana

Pros:

Furthermore, Asana's extremely adjustable and attractive GUI makes interacting with it a lot more enjoyable. It was well worth the money.

Cons:

When you set up a new account, you naturally are opted in to the email notifications, which can be really annoying and a pain to remove. My only suggestion to the Asana team would be to change that.

Asana ratings

Average score

Ease of Use
4.4
Customer Service
4.3
Features
4.4
Value for Money
4.4

Likelihood to recommend

8.4/ 10

Asana has an overall rating of 4.5 out 5 stars based on 13,315 user reviews on Capterra.

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Zachary
Zachary
Enterprise Account Manager in US
Verified LinkedIn User
Marketing & Advertising, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Best project management software!

5.0 2 weeks ago New

Comments: I have used Asana on both the agency side for managing client work and on a personal side of managing my own individual work. Asana keeps things simple, it's so easy to integrate with other tools, and visually is very appealing.

Pros:

Very intuitive and easy to use project management software. Saves a ton of time for the user which is crucial.

Cons:

Nothing really, I think this is the best project management software out there currently.

Tabytha
Digital Marketing Manager in US
Higher Education, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Easy, effective, scalable

5.0 last month New

Comments: We switched from another tool after having used Asana in the past. It integrates well, is easy to use, and easily guides our daily work.

Pros:

Ease of setup, what exists out of the box made it much easier to implement than previous software we used, it's affordable, and everyone has learned to use it well.

Cons:

Some quirks of users owning automations (I wish they belonged to the project and could exist without the user), I wish there were rules/automations on portfolios.

Deni
Executive Recruiter in US
Human Resources, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Asana is great, but there may be better options out there!

3.0 2 months ago New

Comments: While I enjoyed Asana (hello happy unicorn when you mark off your to-do list), our team decided Notion better fit our needs.

Pros:

Asana was able to support the organization for a variety of projects. It was user-friendly!

Cons:

Setting up Asana on the front end takes time. You have to decide what you want out of the product and then build it into their system. Once we got it set up, things moved smoothly from there, but it really was a bit heavy to begin.

Shella
Marketing Consultant in Canada
Marketing & Advertising, Self Employed
Used the Software for: 1+ year
Reviewer Source

Intuitive Planning Software - Great for Projects

5.0 4 months ago

Comments: Running an online business requires a lot of different types of tasks from product creation to social media. I especially like to use Asana for complicated projects like creating an online course. This task benefits from project management because there are a lot of dependencies. For example, you can't launch the sales page until you finish the checkout page, etc.
However for daily to-dos I find something simpler (like pen and paper) is more useful.
I still haven't completely refined my workflow to optimize my use of software.

Pros:

Asana is a very robust project management tool with a simple interface. It is not hard to get started and do the basics such as creating a project and adding tasks. The app is also very intuitive and you can get to your tasks quite quickly. I like that I can just scroll through the tasks and find one that I can do in the time I have available. You can also prioritize your tasks by importance. I like the list view of projects because I don't have to open workspaces and boards, etc. However, it does also have the Kanban layout.

Cons:

This is not really the fault of the software, but I tend to put too many tasks in project management tools and this reduces my motivation to open them. Ultimately, it's easier for me to remember something when I write it down on paper.

Annie-Claude
PR Agent in Canada
Public Relations & Communications, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Good software!

4.0 3 weeks ago New

Comments: Overall, its a good software. I think it is important to set it up it with clear guidelines for the team. If not, we are not making a optimal use of it.

Pros:

- Userfriendly - Affordable - Easy to merge with other software - Lots of options to organise work

Cons:

As there is a lot of way to use Asana, it is kinda hard to make it work for everyone in the team and to make sure everyone does it in the same way.

Peter
Director in US
Education Management, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Powerful Task & Project Management Tool

5.0 2 months ago

Pros:

Asana allows me to track my own tasks as well as tasks that ladder up into larger projects and campaigns. Asana provides transparency and accountability into managing work across teams and organizations, and generally seems to be customizable and adaptable to an organization's needs.

Cons:

Like a lot of software, if you don't set it up in a way that the software can be maximized, you're going to miss out on the value. For example, if different teams in your organization set up their own Asana accounts independently and under different formats, you're going to lose the value of being able to track work across teams and functions - find a way to set it up together even if some work doesn't always need to be visible.

Richard
System Administrator in US
International Affairs, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Asana for Dependability and Concrete Development

5.0 3 weeks ago New

Comments: Asana is the tactical platform that focus on creating sustainability in project enhancement. There is automated structures that closely monitor business projects and maintains a robust work ethic.

Pros:

Asana has affirmative project control measures, which maintains operational reliability and ensure there is solid profits. The consistent time management and tracking of business employees is also a powerful part of Asana.

Cons:

Asana is instrumental and has managed to validate all project related processes.

Ivy
Technology Development Field Intern in US
Chemicals, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Manage your tasks easily using Asana

5.0 3 weeks ago New

Pros:

It is so easy to use and to learn. Integrating Asana with other tools makes work easier.

Cons:

I once had issues collaborating Asana with other soft wares.

Davide
Sales Manager in US
Health, Wellness & Fitness, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Asana - Reliable in task and project management

5.0 2 months ago New

Pros:

Its a reliable tool for project and task management. Whats much better we are able to prioritize on tasks that we creates. Its easier to use and very straight forward.

Cons:

The cost of acquiring the license is high. Limited capabilities for free versions.

Morini
Data Analyst in US
Telecommunications, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Scales up your Project and Task Management

5.0 2 months ago New

Pros:

Its a reliable workflow, project and task management solution. The tool allows you to create, manage, share and view tasks. Has an AI feature that helps to prioritize tasks depending on urgency.

Cons:

The cost of acquiring the license and the learning curve are the major turnoffs.

Shavanti
HRBP in US
Human Resources, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Ready or not, Asana is here for you

5.0 3 months ago

Comments: Overall asana is a great tool, I’ve setup an account for every company I worked for the last few years and it has been a game changer ever since. I do have quite a few years of project management experience so it is quirky and exciting for me to use this tool. I recommend teams looking to implement dedicate an internal or external PM to setup the tool for your company’s internal teams by understanding what current challenges they face when providing status updates on projects. This tool needs atleast 90 days to really get it setup for companies with 150 employees or less but will become an instant hit if you dedicate the resources to get it started

Pros:

Asana is a great tool for the type A project manager or teams that enjoy craft organizational tools with a twist. Asana has a TON of different customizations such as creating rules for tasks once the completion date has been reached or allowing you to assign a collaborator to a child tasks with a parent action

Cons:

Since there are so many custom tool options it may motivate teams to delay the initial setup of the tool to make it work for your industry or line of project tasks and milestones

Otilde
Product Designer in Spain
Information Technology & Services, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Integrating Asana For Workflow Efficiency

4.0 3 months ago

Comments: It makes our workflow much, much easier and communication much more effective. Our design team is able to stay aligned through their simplified interface, which makes it very simple to track tasks and deadlines. But there have been some occasional glitches, but these are generally minor and do not impede on our productivity.

Pros:

Its very convenient to use task management system in Asana and seamless integration make it a hit. Customizable templates allow the workflows to be tailored to specific projects and help teams to be more efficient. Asana continuous collaboration features help its team members communicate instantly, get updates, and track progress without any hiatus, and it is a powerful choice for product designers.

Cons:

Asana has its strengths but could use a couple of extra bells and whistles, as far as reporting goes, which would give a bit deeper knowledge about project timelines and resource allocation. Additionally, the mobile app's UI needs to be cleaner and more streamline in order to execute the navigation, in which the user can even perform the tasks easily on the go.

Mary
Technical Project Manager in US
Computer Software, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Asana is a ROBUST platform!

5.0 4 months ago

Comments: Overall, I had great success staying organized with this project mamagement tool.

Pros:

I love how complex of a product Asana is with levels and layers of logic you can built into the tool.

Cons:

It took awhile to get familiar with the layout and way the platform worked, as I was used to using Trello and Kanban boards in Confluence.

Daniel
Managing Partner in US
Information Technology & Services, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Asana is the app you are looking for

5.0 4 months ago

Comments: We've been using Asana as the engine that runs our company for several years, I can't imagine working without it.

Pros:

Asana is the only project management software I've found that has every feature I need, with the most intuitive user interface.

Cons:

Wish it had more third-party integrations, but we found API services to fill that need.

Rhett
Director in Australia
Marketing & Advertising, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Very Pleased!!

5.0 3 months ago

Comments: Love it. It's a great product that for me is very dialled in now. I won't be moving unless they start removing functionality and options.

Pros:

Asana has a lot of moduality. I'm a very particular person and very systems-minded, and I can really tailor Asana to those specific, high-level needs. That said, Asana manages to offer that power of options without over-crowding the UI/X and making the platform feel sluggish or over-stimulating to view.

Cons:

Very few things that are largely insignificant compared to it's strength. There are small details like the pop-up windows from completed, deleted or altered tasks appearing on the left of screen obscuring the menus/ projects. You have to close each one until you can get to click your next project.

Verified Reviewer
Verified LinkedIn User
Information Technology & Services, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Asana for Small Business

5.0 7 months ago

Comments: Asana is a great way to learn about project management. It is even better to hold your project team accountable even when they don't know what a project team is.

Pros:

What do I not like about Asana is the real question. It is the reason that I love project management.

Cons:

I wish the templates were free but it is so affordable, I do not mind paying for it.

Anna
Membership and Meetings Manager in US
Nonprofit Organisation Management, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Asana works well when you make it work for you

4.0 2 months ago

Comments: I have a positive experience with Asana! I have yet to find the perfect software in general, so it of course is not without its minor flaws. I'd highly recommend this product.

Pros:

If you know how to use Asana and all of its features, then it can work wonders for your team. Asana is helpful for tracking shared tasks on a team-level, such as a team that is planning an annual event with multiple tasks, deadlines, and departments (marketing and sponsorships, event logistics, registration management, etc.). Your team's Asana can consist of multiple "Projects", with sub-categories within each project for your individual tasks. Tasks can be assigned to as few or as many teammates as you'd prefer, and can be set to reoccurring or one-time only. Tasks can move between sub-categories and between projects. Our team also uses Asana for weekly team meetings, where we check off each task as an agenda item, and will sometimes turn an agenda item into a task on someone's to-do list, adding a due date and moving the task to a relevant project.

Cons:

Sometimes, the functionality and innerworkings of Asana can be rather complex for a team's comprehension. With some training and sharing of best practices, teams can truly make Asana work for them. The cons of Asana lie more with the users, as everyone needs to be on the same page on using Asana and how the team specifically wants to manage tasks. Every team has their own preferences. Also, as someone who represents multiple non-profit organizations in my job and has multiple emails/aliases, it can also be challenging if you have already created an Asana account with one email. There is a way to merge all your Asana "teams" into one log-in, but it is difficult to do so if you have already created an Asana log-in.

Verified Reviewer
Verified LinkedIn User
Marketing & Advertising, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

An excellent program for project management.

5.0 4 weeks ago New

Comments: Asana supports me in my daily management tasks, helping me keep all the information organized in one place and collaborate seamlessly with the entire team. I truly find it superior in terms of project management compared to all the other tools I’ve tried.

Pros:

It’s an excellent tool for project management and collaboration with an interdisciplinary team, even when part of the team is external to the organization.

Cons:

There’s nothing I don’t like about Asana, but perhaps it could make the experience of duplicating projects a bit simpler.

Paulinus
Creative Writer in UK
Religious Institutions, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

What’s Asana? Experience Based on 7 Years

4.0 4 months ago

Comments: Workflow automation saves time which I devote in other productive activities mainly in creative writing for the Media & Broadcasting industry.

Pros:

Ever since 2018, it has been easy for me in the three current companies to plan, track and manage tasks without involving manual procedures.

Cons:

It offers collaboration and instant messaging features but it lack VC capabilities.

Melanie
Project Specialist in US
E-Learning, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Asana is the Best in Task Management

5.0 2 months ago

Comments: I have enjoyed using Asana both professionally and in my personal task management. It keeps me organized and ensures my team completes projects on time. We build full process maps that outlines exactly who is responsible for what at every stage of a project.

Pros:

I love the ability to organize projects with tasks, sub-tasks, and even sub-sub-tasks. We can assign people to each task with specific due dates. My whole team is always on the same page because of this task management system.

Cons:

The only con is that I would love to have more flexibility on how I organize the projects, because my company has quite a few and they can be cumbersome to locate at times.

Billy
Operations in UK
Law Practice, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Asana - I couldn't work without it

5.0 4 months ago

Comments: Asana is a huge part of my work experience. I literally spend maybe 15% of my total time at work on Asana, as I work in operations. There are tons of different uses for it, to list a few that I use:
1. Content calendar for email marketing
2. Board for review dates of internal knowledge articles and templates
3. Personal boards for each of our team members listing tasks
4. Team boards that show each team members list of capacity (overlaps with 3)
5. Meeting boards where anyone is welcome to add a card into a 'to be discussed column' where we discuss ideas in a weekly meeting

Pros:

I liked the incredible customisability the most about Asana. It's a software that has thousands (maybe a slight hyperbole) of potential uses. We use it for so many things, and it is incredibly integrated into my daily workflow I couldn't imagine working without it.

Cons:

Asana is slightly lacking options regarding levels of user access into projects. For example, who can comment, who can view, who can add attachments etc..

Zandalee
Senior Analyst Programmer in Australia
Retail, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Why Asana is the Best for Instant Messaging, Live Chat and PPM

5.0 5 months ago

Pros:

Asana has a wide range of features that streamlines business task management, team collaboration and file sharing in real-time.

Cons:

I am experiencing zero flaws on my end when using Asana ever since the vendor fixed the bug I was encountering on my iOS App.

Pernia
Advisor to the Digital Marketing Team in UK
Nonprofit Organisation Management, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

P.Butt Asana Experience in a Filled Survey

5.0 4 months ago

Pros:

Carrying out project and task management procedures manually is quite daunting. Asana is what we rely on to automate the entire process.

Cons:

Even though Asana offers collaboration tools, it lacks web conferencing capability.

Vanessa
Vanessa
Operational Finance in US
Verified LinkedIn User
Construction, 1,001–5,000 Employees
Used the Software for: 1+ year
Reviewer Source

The organizer of your tasks

5.0 5 months ago

Comments: I usually use Asana when I need to organize events at work, as well as to keep track of each task and project. Additionally, I can monitor the progress of the project or task.

Pros:

I have found Asana very useful for my work area since it allows me to create projects together with my team. Additionally, Asana has allowed me to assign a name to the project, break down the tasks, assign responsibilities to each team member, and set a deadline for each task.

Cons:

What I haven't liked about this tool is that it can be complex to use when you're a new member, but it's just a matter of time to learn.

Joao
Spinning Instructor in Portugal
Health, Wellness & Fitness, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Asana gave us a fortune in managing our projects.

5.0 5 months ago

Comments: Asana has given our team a helping hand in project planning and management which is why we have experienced great success from our projects. It ensures that we have everything and everyone on the same page during the entire project lifecycle.

Pros:

Asana task view boards allows us to keep up with the real time progress of our work. The team communication tools has offered us an efficient way to keep our team united during the entire project period by helping us share updates easily. It offers exceptional project reporting function that offers incredible insights that allows us to align our work with our objectives.

Cons:

Everything about Asana has melted our hearts. We can't get anything to like least.