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File Sharing Software
File Sharing software gives you the ability to quickly and securely share data across your company and with external partners. Sync your data across all your devices, access files and information from anywhere, and solve your data storage problems with file sharing software. Need more help? Visit the Collaboration software, Document Management software, Content Management software, and Portal software categories. Read more Read less
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Cerberus FTP Server is an FTP/S, SFTP, and MFT server with support for HTTP/S transfer via on-premise or cloud-integrated installation.
Learn more about Cerberus FTP Server
Cerberus FTP Server is a Windows-based FTP/S, SFTP, and MFT server with support for HTTP/S transfer via on-premise or cloud-integrated installation. Features
include:
- AD and LDAP integration, including SSO support
- HTTP/S web client with Ad-Hoc transfer
- Automated network scanning
- Certificate & key validation
- Event & alert automation
- FIPS 140-2 encryption
- File retention policies
- HIPAA compliance support
- IP access controls
- Server replication
- Remote management
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- Document Storage
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- Content Management
Sysax Multi Server is file transfer server software. It enables the secure exchange of files between individuals and organizations.
Learn more about Sysax Multi Server
Sysax Multi Server is file transfer server software. It enables the secure exchange of files between individuals and organizations over the internet. Files can be received from others or made available for download privately. Capabilities include:
* Multiple file transfer methods including support for SFTP, FTPS, and HTTPS.
* Multiple authentication options including standalone accounts and public key authentication
* Secure and reliable with FIPS 140-2, HIPAA, and PCI-DSS compliance
Learn more about Sysax Multi Server
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Branded File Sharing & Digital Asset Management & in one integrated, secure and cost-effective solution. Unlimited users in all plans!
Learn more about Filecamp
Filecamp is a cloud-based File Sharing solution that helps companies organize and share their digital media such as images, videos, and brand guidelines.
Unlimited users in all plans, each user configured with their own set of user-, admin-, and folder permissions.
Unique custom branding options will make sure your file-sharing solution matches your brand guide.
More than 1500 brands from all over the world trust Filecamp with their digital assets and brand guidelines.
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Wimi is the most user-friendly and comprehensive project management tool for SMBs.
Learn more about Wimi
Wimi is a project management tool that helps you stay organized and make teamwork more efficient. Wimi goes beyond typical PM software by enabling teams to track everything they're working on. With messaging channels, files & drive, tasks, calendars and video conferencing, Wimi lets your entire team collaborate effortlessly and work smarter on projects. Thanks to Wimi refined access-right management, you can also bring your clients on board and share specific data with them.
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The ShareVault virtual data room makes it easy for you to securely share confidential documents with third parties.
Learn more about ShareVault
The ShareVault virtual data room makes it easy for you to securely share confidential documents with third parties. Backed by the experience of billions of dollars in deal transactions, ShareVault is the preferred virtual data room for M&A, Asset Sales, Fundraising, Licensing/Partnering, and Board Collaboration. Thousands of large, medium and small companies, VCs, investment bankers, law firms and accountants rely on ShareVault's simple and secure platform for streamlined due diligence.
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A global product which provides collaboration, file sharing, syncing and everything in between for your business. Any device, anywhere.
Learn more about Syncplicity
Your hybrid file sharing and storage solution. Safe files and accessible information = happy users.
- Granular, top-down permissions and management
- Easy collaboration for internal teams and external partners
- Compliant for your industry: GDPR, HIPAA and SOC II
- Your cloud or AWS
# 1 20+ years experience focused on file sharing
# 2 Hybrid cloud architecture
# 3 Workflow integration capabilities
# 4 Keen eye for elevating enterprise optimization
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Join more than 5,000 board-led organizations across the world who trust OnBoard to deliver more effective governance.
Learn more about OnBoard
NOW AVAILABLE:Microsoft 365 Integration.
See why OnBoard is Capterra’s most reviewed board management solution and the category leader on G2. OnBoard is the simple, secure, and effective way to prepare and run your board meetings. Experience a platform that unifies and secures communication, simplifies workflows, and bolsters board director engagement for a more collaborative and productive board.
Join more than 5,000 board-led organizations who trust OnBoard to deliver more effective govern
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Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access.
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Slack is your productivity platform.
Welcome to the command center of your workday.
Slack is your productivity platform.
Welcome to the command center of your workday. Discover a more flexible way to work with all your people, apps and partners in one space. Slack connects people with each other and with their tools and data. Equip teams to be their most efficient and productive—to save time, increase ROI and open up all kinds of opportunities. Slack isn’t just a tool for sending messages. It’s a place where work flows between all your teams, tools, customers and partners.
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A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams.
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Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Start a free trial!
Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Dropbox Business is a digital workplace trusted by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow.
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Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace provides flexible storage options so you will always have enough space for your files. Store any and every file. Access files any time, anywhere from your desktop and mobile devices. Use shared drives to store your team’s work in secure, easy-to-manage shared spaces. Any files added to shared drives are owned collectively by the team, so everyone stays up to date.
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An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located.
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Asana organizes and manages work across teams at scale.
Asana is a comprehensive project management tool that offers a range of technical features to streamline workflows and enhance collaboration within teams. With its user-friendly interface and robust capabilities, Asana provides organizations with a powerful platform for managing projects and tasks efficiently.
With Asana, usres can orchestrate work across teams at scale–from daily tasks to strategic cross-functional initiatives. Asana is the only work management platform that turns goals into action and breaks down silos between teams. More than 135,000 paying customers and millions of free organizations across 190 countries rely on Asana to manage everything from company objectives to digital transformation to product launches and marketing campaigns.
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Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device.
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Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP.
Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP. Watermark confidential files or set granular permissions so only the right people can view, download, or edit content.
Learn more about Box
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Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing.
Learn more about Microsoft SharePoint
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On monday.com is a platform where teams share files and communicate in context on everything from simple tasks to complex portfolios.
monday.com Work OS is a collaborative platform that allows teams to share and discuss files in the context of their projects. Because monday.com integrates with G-Suite, Microsoft, and Adobe Creative Cloud, you can easily keep track of all of your team's work in one centralized location. Then set up customized automations to alert team members when changes are made to streamline your feedback process. The smart way to manage a team, monday.com is your answer to effortless efficiency.
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Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features.
*2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research
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File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.
File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.
Learn more about WeTransfer
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Procore construction management software handles construction projects, resources, people, and financials from planning to closeout.
Procore construction software manages your construction projects, resources and financials from planning to closeout. The platform connects every project contributor to solutions built specifically for the industry for the owner, the general contractor and the specialty contractor. The ability to communicate across teams makes it easier to work together by establishing a single source of truth. This is how Procore gives your team easy access to everything they need to know to get the job done.
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Wrike is an enterprise project management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.
Wrike is an award-winning project management software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, version control, and performance reports, all in one place. Integrate Wrike with 400+ applications including Google Drive, Dropbox, and Microsoft OneDrive to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, and more.
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Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place.
Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place. Access all files across multiple devices using iCloud Drive and secure data with automatic back-ups.
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The #1 online collaborative whiteboard platform where teams get work done.
Miro is #1 collaborative whiteboard platform for teams of any size, trusted by over 30 million users worldwide. Say goodbye to endless email chains with weighty attachments. Store, upload and share media files: documents, images, photos, and videos. Map all the visual information on one board!
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Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts and groups.
Workplace connects everyone in an organization using familiar Facebook features like Chat, video calling, posts and Groups. It integrates with the business tools you already use and provides a simple, secure and more productive way for people to share knowledge, work together and build connected communities.
Learn more about Workplace from Meta
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IDrive protects all your PCs, Macs, mobile devices and servers into one cloud backup account.
IDrive Online Backup is a backup solution that allows users to backup an unlimited number of devices into one account, including PCs, Macs, mobile devices, and servers. Offers plans for personal use, business, and enterprise.
IDrive® e2 is an S3 compatible, scalable cloud-object storage platform with no ingress/egress fees and no extra fee for downloading data.
IDrive Cloud-to-Cloud Backup - enabling users to backup and restore all of their Microsoft Office 365 and Google Workspace data.
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Revver helps you organize and automate all of your document-dependent work, putting your documents to work for you.
Revver is a solution designed to put your documents to work for you. Revver helps you digitize, organize, find, and secure your documents while also giving you the tools to effectively collaborate on document work and automate document-centric tasks. Revver’s award-winning platform transforms document-dependent work from a burdensome task to a powerful source of growth and positive impact for mid-market organizations across all industries.
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Bitrix24 is #1 free team file sharing for unlimited users. From 5GB to unlimited (yes, unlimited) storage.
Bitrix24 is a free file sharing and document management platform used by 12 million companies. You can also deploy Bitrix24 on premise, install it on your own server and alter source code, if necessary. Regardless if you choose free or paid editions, cloud or self hosted, you get the same set of features — desktop apps for PC and Mac, mobile apps for iOS and Android, online and offline editing, document management with flexible access rights and more.
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Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network.
Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network. Connect with people across your organization to make better decisions, faster. Allows all employees to know whats happening day to day as well as build on the work of others. Employees will be able to create groups relevant to work and other interests, along with keeping documents or photos in context while still discussing things online.
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Dotloop is the only complete real estate transaction management software that enables brokers, agents and teams to closes deal faster.
On average, every month, over 150 real estate brokerages and teams switch to dotloop's transaction management software. Currently supporting more than 10,000 brokerages and teams across the U.S. and Canada, dotloop touches more than 50% of all U.S. real estate transactions and has earned a near-perfect 98% Retention Rate. Not to mention a top-rated mobile app - 4.8/5 stars with over 46,000 reviews.
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Self-hosted secure file exchange and collaboration technology combining easy cross-platform interfaces with ultimate control over data.
Nextcloud Hub is the most popular self-hosted file sync & content collaboration platform. Nextcloud combines the convenience and ease of use of public clouds with the security, privacy & control business needs.
Our 100% open source self-hosted solution quickly deploys & integrates deep in existing storage and user directories, delivering easy collaboration on the go to your users. It is extensible with over 200 first and third party apps from our ecosystem.
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The secure file sharing and storage solution built for business. Featuring state-of-the-art, compliance-supporting security.
Take productivity to the next level with ShareFile. Securely send, share, get feedback, approvals and even e-signatures on any file, fast. Business-class file sharing meets real-time collaboration to accelerate productivity with automated workflows you customize and control. Give real-time feedback, request approvals, co-edit—even get legally binding e-signatures seamlessly—on any device. Plus, with real-time tracking, you always know exactly where things stand. Using SSAE 16 Type II certified
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RingCentral Video is an integrated video conferencing, screen sharing, and messaging for teams big and small. No downloads required.
RingCentral Video is a modern online meetings experience powered by the market-leading RingCentral unified communications platform. It combines high-quality video, audio, screen sharing, and team messaging into a collaborative online meeting hub that sparks conversations and fuels ideas anytime, anywhere, on any device.
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The easiest way to share files, manage projects and communicate with each other. All from a central, secure online workspace.
Glasscubes simplifies group collaboration in a user-friendly environment that's quick to implement. Quickly create secure online workspaces that make it easy to work with anyone, from anywhere. Find out how smart teams use online workspaces to work better together and get the job done. Trusted by UK government and high-performing businesses - big and small.
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Flock is a team communication tool that helps you get work done, only faster! Web conferencing, instant messaging, file sharing and mor
Steamline team communication with Flock! Email less and get more work done. From instant messaging and file sharing, to integrating with your favorite external apps like Google, MailChimp, Dropbox, Jira, Trello and more - organize all your work streams with Flock. Flock is a powerful work tool that comes loaded with built-in features like Shared To-Dos, Reminders, Notes, Polls and more! Start for FREE
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Podio is the new way for teams to communicate, organize and get work done. Free for up to 10 users.
Citrix Podio is the new way to organize, communicate and get work done. More than 500,000 organizations use Podio to run projects and company departments. This includes everyone from small growing companies using Podio to run their entire businesses to innovative teams in enterprises. Podio speeds communication and provides the transparency and accountability needed for efficient teamwork, by enabling people to organize and track work in one easy-to-use place.
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Hightail lets you send large files securely, making sharing content easy for both you and your recipients.
Share and transfer large files, up to 25GB each, to anyone easily with Hightail. Features such as encryption, access code setting, recipient verification and expiration date configuration keeps your files secure, while notifications ensure your files have been delivered. You can also collect files from guests with our Uplink add-on, a personalized URL for others to transfer files to you without needing an account. Hightail is the simple file sharing solution for both you and your recipients.
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With 20,000+ new rooms opened a year, thousands of businesses manage highly sensitive projects and processes with Firmex.
More deals, diligence & compliance get done in Firmex data rooms. With 20,000+ new rooms opened a year, thousands of businesses manage highly sensitive projects & processes with Firmex. Our robust & secure data rooms, and industry-leading customer service give you control over your critical documents. Firmex's flexible pricing is unique in the market with an unlimited data room subscription or per-use transaction pricing. Firmex is SOC 2, GDPR & HIPAA compliant and supports SSO, API & Redaction.
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FileCloud is a hyper-secure, content collaboration platform (CCP) enabling powerful file sharing and compliance for millions of users.
FileCloud is a hyper-secure, content collaboration platform (CCP) that specializes in compliance, governance, data leak protection, workflow automation, and digital rights management. With public, private, and hybrid cloud solutions for file sharing, sync, and mobile access, FileCloud supports millions of users around the world, including top Global 1000 enterprises, educational and government institutions, and managed service providers. For more information, visit www.filecloud.com.
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Bynder’s Digital Asset Management (DAM) solution helps you conquer the chaos of growing content, touchpoints and relationships.
Bynder is a digital asset management (DAM) platform, that goes far beyond managing digital assets. We enable teams to conquer the chaos of proliferating content, touchpoints, and relationships in order to thrive.
With powerful and intuitive solutions that embrace the way people want to work, and a richly integrated ecosystem, we are the brand ally that unifies and transforms the creation and sharing of assets, inspiring teams, delighting customers, and elevating businesses.
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- Version Control
- Content Management
Share information faster with visual context. Create, annotate, and share screenshots, videos, screen recordings, GIFs.
Zight (formerly CloudApp) is on a mission to enable happier & more productive workplaces with better communication to help people save time and reduce misunderstandings.
Zight is used for internal and external communication across teams, helping organizations save hundreds of people hours, reducing productivity losses caused by poor communication and misunderstanding, and eliminating unnecessary and draining meetings.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
Knowledge work automation platform that enables you to easily organize and manage all of your documents and information.
M-Files is the leading platform for knowledge work automation. With the M-Files platform, knowledge workers can find information faster, work smarter, and achieve more. M-Files features an innovative metadata-driven architecture, embedded workflow engine, and advanced artificial intelligence. This enables customers to eliminate information chaos, improve process efficiency, and automate security and compliance. For more information, visit www.m-files.com.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
Web-based storage solution with secure data transfer and iron-clad encryption that keeps your documents safe.
pCloud Business - Secure Cloud Storage Solution for All company sizes
- One place to store, sync and collaborate on your business files with your colleagues
- pCloud Business - 1 TB per each user in the Business account
- pCloud Business Pro - Unlimited storage for you and your team
- Share your business documents securely with colleagues, partners and clients
- Easy to use tools designed to help you control and optimize your workflow
You can try pCloud Business - Free for 30 days
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
A simple, fast and scalable bug tracking application that helps you manage bugs easily and deliver great products on time.
Zoho BugTracker is the collaborative bug tracking software from Zoho, a brand trusted by 60 million users worldwide. BugTracker helps you track the life cycle of bugs from beginning to closure, making sure that you build and ship great products on time every time. Set up automatic notifications, business rules and custom workflows to follow and close bugs faster. Define realistic expectations for your clients and surpass them with Service Level Agreements.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
RightSignature lets you save time and cut costs with e-signature software that fits right into your daily workflows.
Discover the fastest, easiest way to get legally binding electronic signatures. RightSignature lets you save time, cut costs, and impress your clients with e-signature software that fits right into your daily workflows. Make the solution your own with professional custom branding. Every RightSignature document is secured with full audit log, biometric data capture, and 256-bit encryption. Compliance features included to help your organization maintain compliance in regulated industries.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
A modern, mobile intranet boosting communication, collaboration, & productivity on the frontlines. Your resource hub & team connector.
MangoApps is a modern intranet designed to transform communication, collaboration, and engagement in frontline industries. Simplify secure file sharing and collaboration in frontline industries. Streamline workflows, enhance collaboration, and ensure accessibility. Centralize your resources, tools, and information, ensuring seamless accessibility and boosting productivity.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
Always hot, S3 compatible object storage built to host content, build & run applications, manage media, back up, archive & protect data
Backblaze is a leading specialized cloud provider that makes it easy for businesses to store, use, and protect their data. B2 Cloud Storage offers always-hot, S3 compatible object storage for 1/5 the cost of S3, that’s readily available through APIs, ISVs, CLI, and web UI. With hundreds of integration partners, B2 Cloud Storage integrates seamlessly into existing workflows and preferred tools.
Backblaze also offers Mac and PC backup solutions for business workstations and home computers.
Learn more about Backblaze B2 Cloud Storage
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
Secure file-sharing software that enables users to upload, store, and share unlimited files in multiple file extensions.
BestFile is a free online file storage and sharing software that provides unlimited space for users to upload and store files such as images, documents, music, and videos. Users can upload multiple files at once through drag-and-drop or manual selection. They can share files via links or social media and manage uploads through a control panel, with optional password protection for secure sharing.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
Team collaboration app with free storage, unlimited messages and users.
Share and keep all your files in one place - a free Pumble workspace. Share any type of files - audio, video, documents, images, screenshots - and go back to them whenever you or a new coworker needs them. Anyone in a conversation where a file was added can open the file, share it to another conversation, or download it to their device. Visit the Pumble help center to learn more about file sharing & storage, and explore all Pumble features.
Learn more about Pumble
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
Tresorit is the end-to-end encrypted file sync and sharing solution which safeguards confidential information by design.
Tresorit is an end-to-end encrypted file sync and sharing solution designed to safeguard sensitive content. Unlike other public cloud vendors, Tresorit has no access to user files, which ensures maximum confidentiality.
- Files are protected from the moment you upload them to the cloud, until they reach the intended recipient.
- Tresorit provides a digital workspace where your highly sensitive documents remain safe.
- Manage and oversee all users and their data with powerful control options.
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Features
- Access Controls/Permissions
- Search/Filter
- Real Time Synchronisation
- Drag & Drop
- Encryption
- Mobile Access
- Alerts/Notifications
- User Management
- Document Storage
- Version Control
- Content Management
File Sharing Software Buyers Guide
Table of Contents
What is file sharing software?
File sharing software is a tool designed to store and distribute digital files across an organizational network or over the internet. These tools help users can stay in touch with other stakeholders by exchanging relevant data and files.
The benefits of file sharing software
- Reduced costs: File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thus reducing overhead expenses associated with maintaining the infrastructure required to store and distribute hard copies.
- Increased data integrity: File sharing software provides security for sensitive data, making data less prone to manipulation and corruption. Users can set permissions on the files they share; Recipients can download, view, share, or edit files only if allowed by the established permission settings.
- Collaboration: File sharing software enables fast collaboration as files can be shared with just a few clicks.
- Real-time visibility: Keeps users updated on file status through notifications whenever a file is uploaded, downloaded, or edited.
Typical features of file sharing software
- Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system.
- Document management: Collect, store, and share all documents in a central platform.
- Access controls/permissions: Establish levels of authorization for specific files/folders.
- Encryption: Mask data using built-in algorithms to enhance protection.
- Real-time synchronization: Updates such as changes or edits to files/folders are visible to all users in real time.
Considerations when purchasing file sharing software
- Security and confidentiality: With a growing number of online solutions, data security is becoming a large concern for businesses of all sizes. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing).
- Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilized. To facilitate seamless data flow between your business’ systems (e.g., CRM or ERP software), ask software vendors about integration capabilities.
Relevant file sharing software trend
- File exchange is getting faster: With increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
- Data containerization is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices. With data containerization, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorized access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.
