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Scheduling Software

Scheduling software automates the scheduling of events, employees, rooms and other resources. Organizations use these applications to manage the planning of internal and external activities. Typically Scheduling software provides tools such as a shared calendar providing real-time project, task, employee and resource scheduling as well as a variety of forecasting, allocation and resource management features. Often other details, such as resource categorization, location details, timesheet records and employee skill-sets can be edited, updated and managed from the scheduling interface. Scheduling software is related to Employee Scheduling software, Facility Management software and Appointment Scheduling software.

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TimeTap is a feature-rich, highly customizable appointment scheduling tool trusted by esteemed organizations around the world. Learn more about TimeTap
TimeTap is the most powerful, flexible, and secure scheduling system on the market that is trusted by thousands of users every day. TimeTap makes scheduling and client management a breeze with customer profiles, multi-location accommodation, payment collection, and communication tools – including automated reminders, appointment follow-ups, and nudges to book again in the future. Time is money, and that means there’s none to waste. With streamlined scheduling, customers see a 5-10x ROI annually! Contact us today to see how TimeTap can streamline your business. Learn more about TimeTap

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
The blissfully simple resource management tool that helps busy teams schedule people and projects, and keep work on track. Learn more about Resource Guru
Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track. Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients. Try it free for 30 days! Learn more about Resource Guru

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Visual Planning is a full-scale scheduling platform designed with schedulers in mind. Sign up for a free custom demo today! Learn more about Visual Planning
Visual Planning is a full-scale scheduling platform tailored with schedulers in mind. Monitor project workflows, and relevant data using custom dashboards. Schedule across all devices for a collaborative management platform. Tailor a scheduling solution that meets your business' needs. Sign up for a free custom demo today! Learn more about Visual Planning

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Forecast organizes your teams schedule into visual plans that let you map out upcoming projects and make smarter resourcing decisions. Learn more about Forecast
Forecast organizes your teams schedule into visual plans that let you map out your upcoming projects and make smarter resourcing decisions. Assign people to multiple projects and determine how many hours they're available to work on each one. Red bars make it easy to see who's overbooked, so you can move projects around before your team gets burned out. And Forecast's layout makes it easy to see when you're able to take on new work, and who's available to work on it. Learn more about Forecast

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Automate your client bookings, cancellations, reminders, and payments by using the world's friendliest online scheduling software. Learn more about Acuity Scheduling
Meet the personal scheduling assistant that works 24/7 behind the scenes to fill your calendar & take busywork off your plate. From the moment clients book with you, Acuity is there to automatically send branded & customized booking confirmations to you and your clients, deliver text reminders, let clients reschedule on their own, and process payments or accept donations. With Acuity, your day-to-day runs more smoothly even as business get busier. All you need to do is show up at the right time. Learn more about Acuity Scheduling

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
FMS:Employee offers solutions for organizations with powerful, integrated scheduling features. Learn more about FMS:Employee
FMS:Employee offers solutions for organizations with powerful, integrated scheduling features. These solutions are built for flexible, collaborative workplaces and designed to increase efficiency and productivity for in-office and remote employees. FMS:Employee features desk and resource scheduling, interactive floorplans, contactless workflows, visitor management, and much more. Learn more about FMS:Employee

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
UpKeep is rated the #1 mobile-first Scheduling Software to streamline work orders, facility, and asset management. Learn more about UpKeep
UpKeep's Scheduling Maintenance Software is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get notifications when tasks are updated, and receive alerts straight from your app when assets go down making your business run more efficiently than ever before. Learn more about UpKeep

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Jolt alleviates the pain of scheduling with a drag-n-drop interface, insightful reporting, and a free employee app for managing shifts. Learn more about Jolt
Jolt alleviates the pain of scheduling with easy templates, a drag-n-drop interface, multiple calendar views, and a free management & employee app for shift swapping & time-off requests. Jolt helps you set labor targets, measure productivity, and approve employee requests from anywhere. The full suite includes task management checklists, labeling, remote temperature sensors, a smart time clock, pre-punch messaging, and much more. Jolt helps manage daily operations for today's largest brands. Learn more about Jolt

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Spend less time planning and more time doing with shareable calendars that integrate seamlessly with Gmail, Drive, Contacts, Sites and Meet so you always know what's next. Schedule events quickly by checking colleagues' availability or layering their calendars in a single view. View and edit your schedule from your phone or tablet. Use our optimised mobile apps or sync with your phone’s built-in calendar. Learn more about Google Workspace

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Streamline your scheduling process and drive more revenue with Wix’s online booking solution.
Get booked and drive more revenue with Wix Bookings, the leading online scheduling solution from Wix- trusted by 11 million+ businesses. Sell services, memberships, packages and more. This all-in-one business management platform includes essentials like an intelligent booking calendar, automated emails & SMS messages, staff management systems, custom analytics, a full marketing suite and more. Manage it all from your desktop or on the go with the Wix mobile apps. Learn more about Wix

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Employees can clock in anytime, anywhere, and from the devices they already carry- all in real time. Simple payroll integrations.
Intuitive, easy to use time clock with unlimited free phone or online support. Employees can track time anywhere using an Android or iOS mobile phone, computer, tablet, text, dial-in number and so much more with clock in/out punch card or manual timesheet flexibility. Managers can see who's working, where, what projects - all in real time. Integrated with Xero, QuickBooks, Sage, ADP, Reckon and more, TSheets syncs up real timesheet data for faster, more accurate payroll, billing and invoicing. Learn more about QuickBooks Time

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Schedule employees’ working hours, make plans on a timeline, organize shifts and track time spend on each assignment with Clockify.
Clockify enables simple scheduling with an overview of project milestones, total assigned hours, assignees and task length. Complete data can be broken down by team members to check their capacity and see their assignments in detail. You can schedule tasks across different shifts, define start times for each task and define a daily hours limit. Customize non-working days in your scheduling process, drag & drop directly in a schedule to make adjustments. Learn more about Clockify

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Calendly is the #1 scheduling automation tool, helping teams simplify scheduling, close deals, hire candidates, & connect with clients.
Calendly is much more than a scheduling link - it's the world's #1 scheduling automation platform. More than 20 million people and 100k companies around the world use Calendly to simplify scheduling, close deals, hire candidates, and connect with clients. Calendly powers scheduling for over 4 out of 5 Fortune 500 companies, featuring team scheduling, automations, admin controls, and enterprise-grade security and compliance. Integrations with Zoom, Salesforce, Google, Microsoft, Slack, & more. Learn more about Calendly

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Manage your schedule, get booked 24/7, send text reminders, manage memberships, securely process payments & more. FREE 1 month trial.
Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Get booked on our marketplace, your booking page, Facebook, Yelp, Instagram or on your own website via our booking widget. Send automated reminders and emails. Securely process payments. Vagaro Pro is the most downloaded/reviewed Apple & Android App. Sign up for a FREE 1 month trial. Learn more about Vagaro

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features. *2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research Learn more about Smartsheet

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Google Calendar is a scheduling solution that helps users create shareable calendars and schedule team meetings or events.
Google Calendar is a scheduling solution that helps users create shareable calendars and schedule team meetings or events. Users can add or find conference room details for scheduled meetings within Google Calendar. This solution supports scheduling one-time activities as well as recurring events, such as staff meetings. Teams can create events, add guests, select rooms/locations, add event descriptions and attachments, plus more. Learn more about Google Calendar

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Mindbody simplifies scheduling, seamlessly manages your business end-to-end, attracts new clients, and grows your revenue.
Mindbody’s all-in-one software has everything you need to seamlessly manage your business end-to-end and grow your revenue. From booking and scheduling to client and staff management, automated marketing and in-depth reporting to integrated payments and lead management, Mindbody helps you thrive. Plus, Mindbody offers innovation you can’t get elsewhere, including an AI front desk, as well as 700+ partner solutions, open API, and an exclusive network of new clients. Learn more about Mindbody

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Housecall Pro is a top-rated business solution for home service professionals to streamline scheduling, dispatching, payments, & more.
Housecall Pro is a top-rated, all-in-one business solution that helps home service professionals work simpler and grow smarter. With easy-to-use digital tools for scheduling and dispatching jobs, managing payments, automating marketing efforts, and more, Housecall Pro helps Pros efficiently manage every aspect of their business all in one place. Learn more about Housecall Pro

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Streamline HR and payroll processes and get fast access to employee data using one intuitive platform.
Paycor empowers leaders to modernize every aspect of people management so they can focus on what really matters: building winning teams. The unified HCM solution ensures employee data is in one place, so you’ll never have to switch platforms, access multiple systems or re-key information. Automate tedious work, mitigate compliance risk, drive efficiencies, empower employees to control their own financial health and gain a deeper understanding of your business with robust analytics and insights. Learn more about Paycor

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Procore construction management software handles construction projects, resources, people, and financials from planning to closeout.
Procore construction software manages your construction projects, resources and financials from planning to closeout. The platform connects every project contributor to solutions built specifically for the industry for the owner, the general contractor and the specialty contractor. The ability to communicate across teams makes it easier to work together by establishing a single source of truth. This is how Procore gives your team easy access to everything they need to know to get the job done. Learn more about Procore

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Wrike is a project management software with prebuilt templates, Gantt charts, Kanban boards, automated approvals, reporting, and more.
Wrike is an award-winning project management and scheduling software trusted by 20,000+ companies and over two million users worldwide. Schedule projects using custom-field request forms, resource management and allocation, Gantt charts, time tracking, shared calendars, automated reports, approvals, and workload overviews. Automate your processes with Wrike's 400+ applications. Customize workflows and reduce the need for emails, meetings, status updates. Work smarter, not harder with Wrike. Learn more about Wrike

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Brevo, is the leading customer relationship management (CRM) suite.
Forge lasting customer relationships and accelerate growth with Brevo, the most approachable CRM suite. Build brilliant customer experiences across email, SMS, push, and more. Coalesce data sources for precise targeting and a single customer view. Automate, segment, and A/B test for campaigns tailored to your audience. Trusted by 500,000+ businesses worldwide, Brevo offers premium solutions and support to enhance clients’ marketing strategies and drive their ROI. Get in touch to learn more. Learn more about Brevo

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
Doodle enables busy professionals to focus on their real work by making time-consuming tasks, like scheduling meetings, quick and easy.
Doodle enables busy professionals to focus on their real work by making time-consuming tasks like scheduling and organizing meetings fast and easy. The worlds leader in online scheduling, doodle.com is used by over 30 million people each month. Doodle AG is headquartered in Zurich. Learn more about Doodle

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
The leading employee scheduling app for agencies, studios and firms. Trusted by brands including RGA, Vice and Buzzfeed.
The leading employee scheduling app for agencies, studios and firms. Since 2012, Float has been helping the world's top teams, including RGA, Vice and Buzzfeed, forecast their time. Beautifully simple design, lightening-fast technology, real-time collaboration. Float's intuitive drag-and-drop interface makes scheduling your team simple. Float has mobile apps for iOS and Android. Integrate with Slack, Google Calendar, Outlook and 1,000+ apps via Zapier. Try for free (no credit card). Learn more about Float

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync
NetSuite, the world’s #1 cloud ERP, gives you the visibility and control you need to make smart decisions and grow with confidence.
NetSuite is an all-in-one cloud business management solution that helps more than 37,000 organizations operate more effectively by automating core processes and providing real-time visibility into operational and financial performance. With a single, integrated suite of applications for managing accounting, order processing, inventory management, production, and supply chain and warehouse operations, NetSuite gives companies clear visibility of their information and control of their business. Learn more about NetSuite

Features

  • Group Scheduling
  • Automated Scheduling
  • Appointment Scheduling
  • Alerts/Notifications
  • Timesheet Management
  • Customer Database
  • Self Service Portal
  • Mobile Access
  • Reminders
  • Calendar Sync

Scheduling Software Buyers Guide

What is scheduling software?

Scheduling software helps organizations book events, schedule employees, reserve rooms, and other resources. Businesses use a scheduling program to manage both internal and external activity planning through tools including a shared calendar and forecasting, allocation, and resource management features.

The benefits of scheduling software

  • Boost productivity. Online scheduling saves time and lets users focus on important tasks by eliminating the need for phone conversations to schedule stakeholder meetings. With scheduling software, end users can book resources on-the-go through mobile app functionality, and remote workers can manage their schedules without visiting their employer’s office.
  • Enhance collaboration and reduce conflicts. Scheduling system provides a centralized platform that stores all calendars and makes any necessary changes, keeping users on the same page. Schedules are accessible to all employees within an organization, which enhances collaboration, facilitates efficient resource utilization, and reduces scheduling conflicts.
  • Reduced no-shows. Scheduling software can send automated email and text reminders to attendees, and calendar application integration alerts users to any scheduling conflicts. These reminders prevent late cancellations and no-shows by letting users reschedule or cancel their appointment/meeting within the system.

Typical features of scheduling software

  • Calendar management: Manage and create schedules using multiple calendars.
  • Online booking: Allows users to schedule appointments online via mobile device, booking portals, and/or kiosks.
  • Group scheduling: Helps users automatically find available meeting slots across multiple calendars.
  • Automated scheduling: Review resource availability to automatically generate schedules based on business needs, employee availability, and qualifications.
  • Real-time scheduling: Allows users to schedule an appointment and make bookings based on real-time availability.

Considerations when purchasing scheduling software

  • Business intelligence and reporting. Since managers need to keep a close eye on team performance and resources utilization for effective planning, they should shortlist scheduling programs that track resource usage and provide performance and utilization insights/metrics. These metrics can be used to reduce operational issues such as overtime, no-shows, and resource underutilization. Small businesses with greater needs can look for solutions that offer dashboards and reporting capabilities.
  • Mobile access. Small businesses can accelerate growth by leveraging digital initiatives such as bring your own device (BYOD). To fully benefit from such initiatives, however, businesses need to move toward a culture that allows employees to work from anywhere. Companies exploring such changes should shortlist scheduling programs that offer mobile access, and evaluate the capabilities of any offered mobile applications before making a purchase decision.
  • Adoption of scheduling system bots. Small businesses may find it hard to compete if they fail to adopt artificial intelligence (AI) tools. According to our research, seven out of ten small businesses plan to adopt conversational user interface technology in the next one to two years. AI-powered chatbots will soon be capable of interacting with clients and helping them schedule appointments.
  • Rapid advancement in machine learning technologies. Machine learning tools are moving beyond handling small tasks to managing entire processes. Technology giants such as Apple, Amazon, Facebook, Google, and Microsoft are heavily investing in the research and development of such tools. Paired with out-of-the-box innovations from startups, machine learning tech offerings are expanding with disruptive solutions.

According to our research, half of the small businesses will have machine learning use cases in their IT infrastructure in the next one to two years. Smarter scheduling tool backed by predictive machine learning technologies will accurately forecast supply and demand, enabling management to make timely decisions and optimize business performance.