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MaintainX is mobile-first work order and procedure digitization software that increases efficiency and real-time insights. Easy to use!
Learn more about MaintainX
MaintainX is the leading maintenance and work execution software, designed specifically for industrial and frontline teams. We help companies streamline maintenance operations, improve asset management, and empower workers—all while delivering insights that can improve the bottom line.
We’re proud to serve some of the world’s largest brands, including Duracell, AB InBev, Univar, Cintas, McDonalds, Titan America, and many more.
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Features
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- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Simple-to-use, mobile-first maintenance management software. Reduces downtime by 37%, increases productivity by 41%, & more!
Learn more about Limble CMMS
Simplify your operations and empower your team with the software built for Maintenance teams. Limble’s simple to use, mobile-first software solution helps teams manage maintenance work, automate work scheduling, monitor work history, generate reports, and organize assets
Our average customer reduces downtime by 37%, increases productivity by 41%, reduces part spend by 29%, and increases asset life by 23%.
Limble is trusted by companies around the world including McDonald’s, Rite Aid, Kyocera, and more. Our easy-to-use platform allows customers to quickly pull reports for OSHA and FDA audits. Request a demo and see how Limble can help solve your unique needs.
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- Inspection Management
- Billing & Invoicing
- Document Management
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- Third-Party Integrations
Fiix’s CMMS software helps you boost efficiency and asset performance by optimizing maintenance planning, tracking, and measurement.
Learn more about Fiix
Fiix's cloud-based maintenance management software is the easiest way to plan, track, and optimize maintenance. Fiix partners with you to organize assets and inventory, manage work, connect to business systems, and make data-driven decisions. Use customizable dashboards to see all your work, parts, costs, schedules, and KPIs in one place with just a few clicks. Our technician-focused desktop and mobile apps help you schedule, prioritize, and be notified of tasks from anywhere—even when offline.
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Features
- Calendar Management
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- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
MEX empowers you with a modern and user-friendly solution across all areas of maintenance from Asset Capture, Reporting & Work Orders.
Learn more about MEX Maintenance
MEX is a fully customisable Maintenance Management solution for your maintenance team. Serving as a crucial tool in organisational workflows, MEX is a software solution designed to streamline and automate maintenance management tasks. MEX will take care of a spectrum of tasks to optimise your workday by automating things like planning, tracking, and managing activities related to equipment, machinery, and facilities.
Without a robust tool like MEX, you might find yourself dealing with a host of challenges like disorganised records, increased downtime, inventory complications, limited data for decision-making, and overall operational inefficiency. On the flip side, implementing MEX Maintenance Management brings a lot of benefits to the table including increased efficiency, reduced equipment downtime, extended asset lifespan, work order prioritisation, informed decision making and consolidated documentation which all lead to optimised budgeting and in-creased savings for your business.
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- Calendar Management
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- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Manage your day-to-day running of commercial or residential sites with MYBOS's rich feature set and intuitive attractive UI.
Learn more about MYBOS
MYBOS is a cloud-based Building and Facility management solution.
MYBOS was conceived to revolutionise building management, equipping BM/FM managers with cutting-edge tools/features for seamless day-to-day operations. The prevailing solutions were archaic, entailing intricate data migrations, prompting our pursuit for a superior alternative.
Over the past 10 years MYBOS has become the market leader in Australasia and our software powers many Fortune 500 Companies. MYBOS has forged partnership
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- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Local product
Fleetcheck
Local product
Fleet management solution designed to help NZ small to medium businesses.
Learn more about Fleetcheck
Fleet management solution designed to help NZ small to medium businesses. Fleetcheck gives you a simple and effective way to manage your assets and eliminates the need for pieces of paper, whiteboards and spreadsheets. Fleetcheck is simple to use, especially for drivers/operators who are on the go and office admins trying to keep on top of things. Fleetcheck is cost-effective and will save you time and money. Fleetcheck will also keep you up to date with Health & Safety requirements.
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Features
- Calendar Management
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- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
A customizable and full featured asset tracking platform. Easy to setup and use. Cloud based and mobile. World-class support.
Learn more about Reftab
Specialized for maintenance teams needing hardware asset management. Reftab was voted by Forbes as the best customizable asset management platform in 2023.
We include a simple way to customize work-order forms to track equipment maintenance. Plus, a mobile app to conduct corrective and preventative maintenance in the field.
With a focus on simplicity and automation, anyone, no matter their requirements or technical ability can utilize Reftab for equipment maintenance.
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- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Maintenance management software made easy. Centrally manage maintenance activities with a flexible web-based solution.
Learn more about QT9 QMS
Digitally transform maintenance management. Centrally manage maintenance activities with a web-based solution. End-to-end traceability for ISO 9001, AS9100, ISO 13485 & FDA software with 21 CFR part 11 compliance for electronic signatures. Track maintenance history & preventive maintenance scheduling. Includes email alerts, document control & calibration module too. Dynamic dashboards give you a quick view of equipment due for maintenance by 10, 30, 45, 60, 120, 180, & 360 days out.
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Features
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- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Manage mobile workforces with Synchroteam field service management (FSM) software. Create your free trial in <1 minute. Live support.
Learn more about Synchroteam
Manage mobile workforces efficiently, simplify business processes and optimize costs with Synchroteam field service management (FSM) software for Maintenance Management.
Synchroteam features tracking, scheduling, dispatch, calendar, job management, reporting, CRM, invoicing and maps. Cloud-based SaaS with iOS and Android mobile apps. Integrates with Quickbooks.
Create a free trial in <1 minute and get organized with our affordable, powerful and customizable field service solution. Live support
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- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
UpKeep is rated the #1 mobile-first Maintenance Management Software to streamline work orders, facility, and asset management.
Learn more about UpKeep
UpKeep's is the #1 tool for Maintenance Management. Get a modern, user-friendly solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get notifications when tasks are updated, and receive alerts straight from your app when assets go down making your business run more efficiently than ever before. 100% Free Download and Signup.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Facilo’s maintenance management system enables O&M teams to improve operational efficiency & save costs by making data-led decisions.
Learn more about Facilio
Facilio is a leading maintenance management software that will help you automate maintenance schedules, remote control sensors, perform root cause analysis & more through a single system. Facilio aims to bring modern technology - workflow automation, remote asset control, API integration, IoT tech, & powerful analytics to the maintenance management industry. With Facilio, you can uncover insights like asset depreciation, repair vs replacement cost & more for data-backed maintenance decisions.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
If your workflow is complex, involving 30 or more people - then Emvisage is for you. Automate field reports, workflow, paperwork & more
Learn more about Emvisage
Emvisage is the answer for organisations with complex, time consuming field workflow. If you have more than 30 people in your workflow, your team are probably buried in spreadsheets, email or jumping across different software tools. Emvisage centralises all job information, making it easy to share information between operations and the field, automate workflow, field reports, customer communications and more.
Our software is trusted by leading organisations across the utility, energy, civil, infrastructure and electrical sectors. Companies like Tesla, AGL Genus and JET Charge.
Clients save up to 12 hours of admin work each day with Emvisage automation. Thinking about your end to end workflow, every step involved, the time it takes, the customer experience, the double handling, the misses. It doesn't need to be like that, it's not too complex to streamline and automate. Emvisage can be game changing with this type of workflow.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Aircraft maintenance management tracking software along with a reliability tracking system.
Learn more about Airline Suite
Save $15K or more in real $ every year. Ask us how!
C.A.L.M. Systems, Inc. (Computerized Aircraft Log Manager) has been serving the Aircraft Maintenance community for over 25 years. Our modular software is used by customers worldwide to manage their fleets of 1-100 aircraft.
To find out how a DOM can update each of his 60 aircraft daily in 3 minutes or less, and print Due Reports in a matter of seconds for each aircraft or his entire fleet, please contact us to learn more.
Learn more about Airline Suite
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
The smart app helping trade contractors & service businesses to cut paperwork, get more jobs done & provide amazing customer service.
Learn more about ServiceM8
ServiceM8 is the app for trade contractors & service businesses, such as plumbing, electrical, HVAC & refrigeration, locksmiths, cleaners & gardeners — any kind of small business which manages jobs & staff in the field.
We're a job, staff & client management solution, with everything to run your day-to-day in one place — digital job cards, scheduling, quotes, staff locations, client emails & texts, job notes & photos, online bookings, forms, asset management, invoicing & payments.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
An easy-to-use and affordable maintenance management system for properties, buildings, facilities, vehicles, and equipment.
Learn more about eSSETS
We build software that is easy, integrated & collaborative. Our affordable lifecycle management system for properties, buildings, facilities, vehicles, and equipment tracks a variety of details. Sample features include management of lifecycle costs, service requests, inspections, recurring maintenance, preventive maintenance, periodic repairs and one-time actions. Direct communication can be sent to contractors through our portal. Electronic checklists can be generated for mobile devices.
Learn more about eSSETS
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Scheduled maintenance, asset management, breakdown and repair jobs, compliance checklists, and a powerful mobile app for iOS/Android.
Learn more about Fieldmagic
Fieldmagic is the #1 field service & asset management software that combines site-based asset management, scheduled maintenance, breakdown and repair jobs, reporting and compliance checklists with powerful apps for iOS and Android to provide a complete solution for your business. Our compliance checklist capability is unmatched in the market, simplifying the process of compliance with relevant standards, and driving best practice maintenance across your business while saving time and money.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Straightforward asset, maintenance & work order management software. Great software doesn't take hours of training & set-up.
Learn more about Maintainly
Straightforward maintenance management with features such as user-friendly work orders, asset tracking, inventory, reporting and beautiful, industry-leading mobile apps.
The leading disruptor in the maintenance management software industry, Maintainly (formerly Fixd.io) is the software to turn to when old, legacy software just can't go with you into the future.
Maintainly offers a free version as well as plans that let users pay only for the modules that they will actually use.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
An easy to use, affordable and straightforward maintenance tracking solution designed for trades.
Learn more about GoCodes
GoCodes provides an affordable and straightforward maintenance management solution that helps you track and manage maintenance on the go. Just use our mobile scanner app to scan the item and view and update maintenance records in seconds. We make it easy. Best of all, we include patented QR code tags so your up and running fast.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Zoidii helps organisations better track their assets, parts, PMs, and work orders.
Learn more about Zoidii
Zoidii helps solve the critical problems most maintenance organisations deal with:- regular emergency breakdowns, PMs out of control, no communication or sharing of knowledge, little or no automation, no organisation, no tracking, and no planning.
We built Zoidii to help stay on top of it all. Zoidii is the maintenance solution that gives you real-time visibility on maintenance cycles, labour assignment, parts allocations, and maintenance costs.
Learn more about Zoidii
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
EZO CMMS provides visibility and control across all maintenance operations – manage your assets and team for maximum productivity.
EZO CMMS, powered by EZOfficeInventory, is a purpose-built maintenance management solution enabling you to go beyond just tracking work orders and gain centralized visibility and control across all maintenance operations. The solution is equipped with powerful features designed to assist maintenance managers to effectively implement a system that proactively tracks preventive maintenance schedules, ensure maximum uptime of equipment, reduce unscheduled repairs and control overhead costs.
Learn more about EZOfficeInventory
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Fully customizable cloud-based maintenance management platform with iOS and Android apps for full maintenance tracking and reporting.
The industry's most customizable and flexible asset tracking platform makes planning and executing your entire maintenance management process easy. Asset Panda's custom fields, workflows, notifications and reports enable you to generate work orders, track maintenance activity, keep detailed historical data, and keep everyone in the loop. Plus, our cloud-based solution is designed for mobile and desktop devices you already own so your entire organization will have access anytime, anywhere.
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Fracttal One is a maintenance management software that helps companies to manage and optimize their maintenance operations.
Fracttal One is a maintenance management software that helps companies to manage and optimize their maintenance operations. It provides tools for asset management, scheduling and performing preventive maintenance, managing work orders, monitoring spare parts inventories, tracking costs and performance, and generating analytical reports.
Fracttal One utilizes technologies such as artificial intelligence and the Internet of Things (IoT) to enhance efficiency and decision-making in maintenance operations.
Learn more about Fracttal
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
An open-source suite of integrated apps to manage CRM, PoS, Website, eCommerce, Sales, Accounting, Warehouse, HR, Marketing, and more.
Odoo is a fully integrated, customizable, open-source software packed with expertly designed, user-friendly business applications. Odoo's intuitive database is able to meet a majority of business needs, such as CRM, Sales, Project, Manufacturing, Inventory, and Accounting, just to name a few. Odoo is an all-in-one software solution designed to meet the needs of any company, regardless of size (or budget).
Learn more about Odoo
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Verizon Connect's fleet management software for small to medium-sized businesses with fleet sizes of 5 or more vehicles.
Verizon Connect provides business customers with the insights and intelligence needed to optimize their operations and drive growth. Through a cloud-based, end-to-end solution, Verizon Connect accurately measures a user's fleet's performance, uncovers hidden costs and opportunities for improved efficiency, while empowering them to better manage service with real-time alerts and reports.
Learn more about Verizon Connect
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
The fastest, easiest, and highest value maintenance software to automate everything from first customer contact to getting paid.
mHelpDesk is the #1 easiest and most powerful software solution for your maintenance business, automating everything from first customer contact all the way to getting paid. We provide our customers with mobile and online tools that are unmatched in performance, reliability, and functionality. We've packed the best tools into one extremely easy-to-use and affordable package that requires no big upfront investment. And we have in-house product experts to get you up and running immediately.
Learn more about mHelpDesk
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Features
- Calendar Management
- Scheduling
- Technician Management
- Vendor Management
- Service History
- Inspection Management
- Billing & Invoicing
- Document Management
- Inventory Management
- Third-Party Integrations
Maintenance Management Software Buyers Guide
Table of Contents
What is maintenance management software?
Maintenance management software is a tool to track the condition of the tools, assets, fleets, equipment, and machines installed at premises. The status of these items gives relevant insights to the maintenance teams.
The software includes tools to schedule maintenance, set priorities, assign tickets to engineers, and generate maintenance reports. It helps businesses streamline their overall maintenance process, track machine health, and reduce breakdowns, which in turn, improves operating efficiency and saves time and money.
The benefits of maintenance management software
It’s no secret that poor maintenance can lead to sudden machine breakdown, which can halt the entire production cycle. Breakdowns are costly for businesses and risky for workers operating the machines because you can’t accurately predict the fault and extent of damage on those.
This is where maintenance management software can help you. It offers the following benefits:
- Extends the life of machinery: The core job of this software is to define the maintenance requirements of individual assets and set recurring maintenance schedules. Timely service and proper maintenance extend the life and quality of the machines, which then run for a longer duration without (or minimal) breakdown.
- Maintains a safe and compliant workplace: The software helps businesses establish health and safety checks, which can be communicated across the work floor to reduce the number of incidents. It also captures maintenance and incident records as per the compliance requirements to audit and create reports about the maintenance team and the whole business unit.
- Establishes a preventive maintenance approach: Maintenance management software can create triggers for maintenance. It uses real-time monitoring sensors to track system health and set a preventive course post breakdown to bring the system back online as quickly as possible.
Typical features of maintenance management software
- Asset tracking: Keeps track of all the assets, including tools, equipment, and machine parts. It monitors the usage, allocation, movement, and returns throughout the asset’s life cycle.
- Preventive maintenance: Helps you perform regular maintenance of machines and equipment to prevent downtime and expensive repair costs.
- Work order management: Creates work orders for maintenance requests, assigns them to maintenance teams, and tracks the status until completion.
- Scheduling: Lets you plan and schedule maintenance operations as well as communicate the schedule to the concerned stakeholders.
- Inventory management: Helps you supervise the flow of assets, replacement parts, and equipment across the work floor and keep a tab on the stock quantity.
- Mobile access: Allows you to send, receive, and access maintenance schedules on mobile phones. The software also lets you update the job progress, submit proof of work, and communicate with the maintenance team.
Considerations when purchasing maintenance management software
- Type of facility: Maintenance software can be used in various industries, even schools and hospitals. Industry-specific maintenance software provides you prebuilt templates and customized interfaces, which helps users quickly adapt to the software. Generic maintenance software may not offer all the features you need.
- Deployment options: Maintenance management software could be deployed on-premise or in the cloud. The cloud option is cheaper but your data is hosted on the vendor’s or a third-party server. However, if you aren’t comfortable storing your records with a third-party, you may be better of with an on-premise solution.
- Hidden charges: Most maintenance software plans are offered as subscriptions, but not every vendor may be forthright about additional costs for training, support, or upgrades. We recommend asking your shortlisted vendors about all such charges or fees, so that you can accurately calculate the software’s total cost of ownership. Avoid any surprises as these will affect your budget and potentially, increase your losses.
Relevant maintenance management software trends
- Mobile accessibility will increase efficiency: Mobile accessibility isn’t new to the maintenance market. The trend offers benefits such as streamlined communication and faster request processing. Many vendors, such as eXpress , UpKeep , and Fiix , are offering dedicated mobile apps or mobile accessibility in their core maintenance software. It increases the efficiency of technicians and helps them progress to the next request instead of having to run back and forth to the office.
- AI to power applications: The new maintenance management solutions aren’t just about creating maintenance orders, assigning, and closing them. To improve the software’s performance, vendors are adding artificial intelligence (AI) to collect and analyze maintenance records, reasons for breakdowns, and preventive measures taken. The system analyzes all this data to offer recommendations on prioritizing maintenance schedules as well as finding the exact cause for repetitive breakdowns.
