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Project Management Software

Project Management software automates task assignment, resource allocation and milestone tracking for all phases of a project. Project Management tools and systems may take one of several approaches: collaborative, when multiple people work on a project; top-down, when one person works on a project at a time; or integrated, when multiple aspects of the organization are involved. There are a variety of project management systems and tools that have been designed to fit your project needs. Project Management software is related to Professional Services Automation software, Time and Expense software, Web Collaboration software and Workforce Management software. Find the best project management software for your organization.

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Designed to manage both small projects and large-scale programmes. PM3 is a PPM solution and not just a tool. Learn more about PM3
PM3 is a true Project Portfolio Management (PPM) solution. Whether running a few projects, large transformation programmes, or managing a complex portfolio, PM3, is an easy-to-use PPM tool that delivers results. PM3 is a complete solution that gives you a best in class solution, backed up by a dedicated in-house support team. PM3Learn, our online learning platform, is provided with PM3. PM3Learn contains courses on PM3, PMO, and Project Management. PM3 is used by thousands of users in the private and public sector as well as government agencies. Learn more about PM3

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Jira is the #1 project management tool teams use to plan, track, and manage any kind of work. Learn more about Jira
Join 250,000+ satisfied customers using Jira to connect software and business teams. Whether it's Marketing or Engineering, there's a Jira built for your way of working. Manage simple and complex projects, align teams, and communicate effortlessly using Gantt charts, Kanban boards, and more. Customize your workflow or choose from pre-configured templates. Integrate with over 3,000 apps to create a unified workspace with your preferred tools. Learn more about Jira

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
The fast, flexible way to schedule teams and keep projects on track. Assign work, monitor utilization, and keep everyone up-to-date. Learn more about Resource Guru
Resource Guru is the fast, flexible way to schedule teams and keep projects on track. Manage people, equipment, and meeting rooms in one place. Assign work, manage time off, and edit schedules in seconds. Track availability in real-time and avoid unrealistic workloads. Keep your team up-to-date with personal dashboards and daily schedule emails. Analyze utilization rates, clients, and projects for more accurate forecasts and budgets. Trusted by companies including NASA and L’Oreal. Learn more about Resource Guru

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
monday.com allows you to seamlessly plan, manage and track all your work in one customizable platform, so you reach your goals faster. Learn more about monday.com
Join more than 152,000 customers who plan, manage, and track projects smarter with monday. com - the customizable platform built to adapt to your way of working. Streamline and speed up workflows with no-code automations, centralize work by integrating your favorite apps, and collaborate in-context, in real-time. monday.com is the intuitive project management platform that helps keep your projects and teams organized and on track, so you can reach bigger goals. Learn more about monday.com

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Confluence makes project management easier. Keep track of milestones and timelines all in one place. Learn more about Confluence
Confluence makes Project Management easier. Use it to track your most complex tasks, keep stakeholders in the loop, and collaborate with all participating team members. Confluence pages help track project milestones in an organized and concise way. Work better, together with Confluence. Learn more about Confluence

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Zoho Projects is an online project management tool that helps teams plan, track, and collaborate on tasks with ease. Learn more about Zoho Projects
Zoho Projects is a cloud-based project management software that streamlines the project management process, from planning and execution to monitoring and reporting. The software features a user-friendly interface that enables team members to visualize projects, gain valuable project insights, and collaborate seamlessly. Additionally, Zoho Projects integrates with other popular business tools, like Google and Microsoft apps, making it easy to work with existing workflows. Learn more about Zoho Projects

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Scoro is an end-to-end work management solution that enables you to control your entire workflow in one place. Learn more about Scoro
Scoro is an award-winning end-to-end work management solution that enables you to control your entire workflow in one place. In addition to project management features, Scoro provides all the tools you need to fully manage your business: work & task scheduling and tracking, collaboration, contact database & CRM, quoting and billing, advanced reporting, real-time dashboards, and much more. Sign up for a 14-day free trial to see for yourself! Learn more about Scoro

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
ActiveCollab is a project management software that gives you complete control over your work. Make Real Work happen now! Learn more about ActiveCollab
Project management software that gives you complete control over your work. Equipped with just the right set of features to help you organize your work and keep you free from distractions: workload management, time tracking, project profitability, task dependencies, invoicing, collaborative options, third-party integrations, in-app chat. ActiveCollab is used by teams of all backgrounds - from large international corporations to small startups and everything in between. Learn more about ActiveCollab

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Web and mobile-based integrated management system and digital database for collecting, managing and analysing any information. Learn more about Dashpivot
Sitemate's flexible project management software Dashpivot enables companies to digitise and simplify how they capture, organise and track work - making them smarter and more productive in the office and on site, every day. Built for the industries (construction, infrastructure, power, mining, oil and gas & more) and designed to work across all functions, Dashpivot is used by thousands of engineers, foremen, project managers and projects of all sizes in over 60 countries. Learn more about Dashpivot

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Premier is Australia and New Zealand's highest rated financial and project management ERP software. An all-in-one, modern & easy to use platform that helps automation. Learn more about Premier Construction Software
Premier is Australia and New Zealand's highest rated financial and project management ERP software. Our modern software solution is designed to meet the needs of Head Contractors, Developers, Residential Builders & Specialty Contractors. Premier offers a fully customisable management dashboard with drill-down capabilities to view detailed business information. The accounting & job costing module replaced your accounting software and allows you to track cost and generate detailed job costing breakdown reports. Learn more about Premier Construction Software

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Turn Project and Excel data into beautiful PowerPoint timelines slides with a few clicks. Learn more about Office Timeline
Office Timeline is a Gantt chart and timeline maker for PowerPoint that creates beautiful project visuals for important presentations. Improve task management and tracking with clear, elegant graphics that anyone can follow. Customize shapes, colors, dates and texts and show important details like task duration or percent complete to create impressive high-level summaries and reports. Key features include: project planning, data import or export, task management, instant timeline generation, Learn more about Office Timeline

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Visual Planning is a full-scale Project Management platform configured with project managers in mind. Sign up for a free demo! Learn more about Visual Planning
Visual Planning is a full-scale scheduling and project management platform configured with project managers in mind. Monitor employee capacities/skillsets, project statuses, tasks & more with Visual Planning’s popular scheduling tools. Oversee reports, projects, and resources across all devices for a collaborative management platform. Tailor a solution that meets your company’s needs. Sign up for a free custom demo today! Learn more about Visual Planning

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Organise your projects, connect your team, manage your work, and grow your business. Learn more about Eoiin Connect
Eoiin Connect combines user-friendly design and powerful functionality, to create the feature-complete project management platform you've been looking for. With Eoiin, you can drive, track, deliver and report on business activities and projects. Dedicated modules track milestones, finances, issues and risks with instantaneous reporting. Built-in communication tools, email notifications and document sharing keep your team connected. No matter where you are, you can collaborate with your team. Learn more about Eoiin Connect

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Structure: Excel in Project Management. Collaborate, track, and gain insights with the ultimate Jira project management tool. Learn more about Structure
Elevate your Project Management with Structure, the essential project management tool for all Jira teams. Build custom hierarchies to organize tasks, track progress, and collaborate effectively. Leverage formulas, time calculations, and conditional formatting to gain quick insights. Break free from limitations, foster efficiency, and drive success in your project initiatives with Structure. Learn more about Structure

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Streamline Project Management with Planner by Tempo. Plan, track, and deliver projects seamlessly. Learn more about Tempo Planner
Optimize Project Management with Planner by Tempo, a powerful solution for seamless planning, tracking, and successful project delivery. Allocate resources, manage tasks, and track progress effortlessly. Streamline collaboration, automate workflows, and ensure project transparency. Empower effective Project Management with Planner by Tempo's comprehensive solution. Learn more about Tempo Planner

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Kantata is the only end-to-end project management solution that helps services orgs of 50 to 5000+ manage the entire project lifecycle. Learn more about Kantata
The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees unify project management, resource management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle. Learn more about Kantata

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
GitLab DevSecOps platform enables software innovation by empowering development, security, and operations teams to build better softwar Learn more about GitLab
GitLab DevSecOps platform enables software innovation by empowering development, security, and operations teams to build better software, faster. With GitLab, teams can create, deliver, and manage code quickly and continuously instead of managing disparate tools and scripts. GitLab helps teams across the complete DevSecOps lifecycle, from developing, securing, and deploying software. Learn more about GitLab

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
The issue tracker designed for agile teams. An agile project management tool that can be customized to your business processes. Learn more about YouTrack
Developed by JetBrains. YouTrack is a tool to manage your projects, configure agile boards, use reports and Gantt charts, dashboards and time tracking. Track tasks and issues, support customers requests, plan sprints and releases, create workflows, and never force your process to fit the limits of a tool again! YouTrack speaks your language, supports markdown and emoji-reactions. YouTrack is flexible enough to follow your exact process! Cloud or Standalone. Free for 10 users. Learn more about YouTrack

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
A software suite for small professional services organizations with modules for project management, timesheets, expenses & invoicing. Learn more about Avaza
Avaza is a software suite for small businesses. It includes modules for project management & collaboration, resource scheduling, time tracking, expense management, quoting & invoicing. You can choose whether you view tasks in list view or as Kanban boards. Avaza also offers powerful reporting features. Drag and drop file attachments into tasks. Use Avaza in the cloud, and access it from any device whether its your desktop, tablet or mobile. Learn more about Avaza

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Zoho Sprints is a free online agile project management tool built for Scrum teams to plan, track and iterate their work in Sprints. Learn more about Zoho Sprints
Zoho Sprints is a free online agile project management tool built for Scrum teams to plan, track and iterate their work in Sprints. Be ready to embrace the changing customer requirements and ship the right products on time. Add user stories to your backlog, estimate and prioritize work items, stay on track with personalized Scrum boards and swimlanes, get actionable insights from velocity, burn up and burn down charts, cumulative flow diagrams and more. Learn more about Zoho Sprints

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Lucidspark is a virtual whiteboard where teams can bring their best ideas to light. Brought to you by the makers of Lucidchart. Learn more about Lucidspark
Lucidspark is a virtual whiteboard where teams can bring their best ideas to light. Brainstorm and collaborate as a team in real time, no matter where you are. Lucidspark helps people organize notes and scribbles and turn them into presentation-ready concepts. When it's time for next steps, teams can develop workflows and process documents to turn ideas into reality. Features include: integrations, sticky notes, freehand drawing, chat, templates, timer, voting, Breakout Boards. Learn more about Lucidspark

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Rocketlane is built for running customer facing projects. It helps you hit your project milestones and elevates customer experience. Learn more about Rocketlane
Running multiple client-facing projects? Rocketlane is a purpose-built tool made to manage and deliver client-facing projects. It uniquely combines project management, document collaboration and communication to help you hit your projects goals, accelerate time to value and deliver a 5-star customer experience. With Rocketlane, teams can templatize project plans, automate status updates, manage resources, track time, run reports, and collaborate seamlessly. Start your free trial today. Learn more about Rocketlane

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Ravetree is an award-winning work management solution for project-driven organizations. Learn more about Ravetree
Ravetree is an award-winning work management solution for project-driven organizations. Our platform includes: Project Management, Resource Planning, Time & Expense Tracking, Digital Asset Management, CRM, and more. Easily see the big picture by having all of your information organized in one place! Learn more about Ravetree

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Trello is an intuitive project management tool that creates a shared perspective for your team across the entirety of any project.
Trello is an intuitively simple project management tool, built so users can spend more time getting things done and less time learning how to use this tool. Teams that use Trello can easily organize their work and manage projects from beginning to end: assign tasks, manage due dates, attach files, create checklists, and more. With over 100+ integrations with other key tools like Google Drive, Slack, Jira, and more, Trello is a living, breathing project hub for cross-team collaboration. Learn more about Trello

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management
Trusted by millions, Basecamp puts everything you need to get work done in one place.
NEW in Basecamp 4: For a limited time, get your first 3 users free, for your first year. Group chat alone isn't enough. Basecamp combines *all* the tools teams need together in one place: message boards, schedules, to-do lists, group chat, documents & file storage, and more. Instead of stuff scattered all over, everything you're working on will be in one streamlined, organized place. Everyone will know what to do. Nothing will slip through the cracks. You'll always know exactly whats going on. Learn more about Basecamp

Features

  • Budget Management
  • Time & Expense Tracking
  • File Sharing
  • Gantt/Timeline View
  • Resource Management
  • Issue Management
  • Milestone Tracking
  • Billing & Invoicing
  • Prioritisation
  • Kanban Board
  • Multiple Projects
  • Document Management

Project Management Software Buyers Guide

What is project management software?

Project management software is now an umbrella term, encompassing a range of solutions from lighter work management tools up to robust portfolio management solutions. It's important to understand the differences between these types of software so you can choose the tool that best meets your needs.

  • Work management software helps teams manage workflows, organize tasks and activities, and collaborate in a shared workspace. These tools capture work execution, facilitate collaboration, and provide status updates and views relevant to different stakeholders. Their target user is non-technical business professionals.
  • True PM software helps project managers and organizations execute projects - unique initiatives with a set scope, timeline, budget and/or resources. These tools help businesses plan, monitor, and control costs, schedules, and resources so they can deliver value and meet project success criteria. Their target user is technical professionals, i.e., project managers.

Capterra's project management directory lists both collaborative work management tools and more traditional project management solutions, as well as best-of-breed tools within each of these categories (e.g., task management, resource management, etc.). 

The benefits of project management tools

  • Better collaboration: Projects often require collaboration between multiple stakeholders including team members, other teams, and external clients. Project management software enables effective collaboration to allow teams to quickly respond to project challenges and requests, as well as brainstorm on process improvement.
  • Streamlined project management processes: Project management software offers the ability to create tasks, assign them to people, and track the status using dashboards. Real-time file sharing and collaboration tools save time. Business leaders have better control of their processes and can track project performance across different departments.
  • Accurate budget management: Project management software helps businesses track estimated vs. actual budgets so they can proactively identify and address areas that exceed the budget.

Typical features of project management software

  • Collaboration tools: Manage communication both within the team and externally. Some systems also provide built-in messaging tools.
  • File sharing: Upload different types of files such as documents, images, and spreadsheets, and share them with teammates.
  • Project tracking: Track the real-time progress of a project on dashboards. Some software features Gantt Charts for tracking multiple stages of a project.
  • Product planning: Create and implement product strategies.
  • Task management: Create tasks, assign them to people, and work together on the action items.
  • Track completion rates: Manually log the percentage of a task completed, which helps users calculate the total time required for completion.
  • Resource management: Allocate resources in a project including team workers, contract workers, and physical inventories.
  • Time and expense tracking: Log the total time and money spent on a project and compare it with allocated budgets.

Considerations when purchasing project management tools

  • Cloud-based vs. on-premise: Cloud-based and on-premise project management tools vary in a number of ways. An on-premise system incurs capital expenses, which includes one-time installation cost and update costs. On the other hand, a cloud-based software offers subscription pricing model, which usually incurs monthly or annual costs. Also, a cloud-based solution provides ease of access as users can remotely login from their devices using web browsers or mobile apps. Buyers should assess their requirements and make purchase decisions accordingly.
  • Total cost of ownership: Apart from the pricing mentioned on the product website, there are often additional costs related to purchasing a project management system. These can include training, implementation, and future upgrades. Before making a software purchase, buyers should consider the total cost of ownership.
  • Feature requirements: Some project management system features are suited to specific business needs. For example, a Gantt chart is a project planning and tracking tool that helps users track the status of tasks across multiple stages of the project. Issue tracking is another useful feature that helps users track customer issues, technical bugs, and error reports. Users with such specific needs should evaluate products that include these features. Capterra's project management software directory allows you to search for software by desired features, such as Agile methodologies, Kanban boards, and milestone tracking.
  • AI-enabled chatbots are entering the project management software space: Chatbots are conversational user-interface technologies that help users automate project management system processes such as scheduling meetings and pulling up reports. This allows users to automate repetitive administrative tasks, making processes more efficient.
  • Social collaboration tools are on the rise: With evolving customer needs, businesses are constantly searching for innovative ways of working. A social collaboration solution offers features such as hashtags and "@" mentions, which allow team members to interact faster and better. A Gartner report states that "employees are increasingly using social collaboration tools rather than formal project management products to keep their projects on track".